Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
• Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified
• Leadership and coordination of smaller-to-mid sized proposal efforts under supervision
• Lead and support business development activities for markets and sponsorships/advertising/conferences etc.
• Data management updates related to assignments
• May lead special data management projects and/or updating data systems under supervision

Requirements

• 10+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
• 12+ Years Experience (minimum) - as indicated in Minimum Years of Experience
• Associate or bachelor’s degree with a focus in business, marketing, or related area
• Bachelor's Degree in Marketing, Communications or related field
• Driver’s License
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states (several times throughout the year)
• Must have a vehicle for local travel (required)

Preferred

• Prior AEC industry experience preferred
• Deltek Vantagepoint experience is a plus?

Benefits

• Competitive Pay & Recognition
• Market based, competitive compensation
• Performance driven recognition and development bonuses
• Comprehensive Health & Wellness
• Medical, dental, and vision plans
• Company paid short-term and long-term disability
• Company paid life insurance
• Employee Assistance Program and wellness resources
• Meaningful Work–Life Balance
• Generous paid time off + 7 paid holidays
• An additional floating holiday—use it for what matters to you
• Paid maternity, paternity, and adoption leave
• Growth, Learning & Financial Security
• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications