Responsibilities

• Lead and support the planning and execution of regional and national tradeshows and conferences
• Coordinate logistics including booth shipments, vendor communication, hotel accommodations, and travel arrangements
• Prepare and manage event timelines, checklists, and internal communications to ensure alignment across teams
• Support on site execution including booth setup, staff coordination, and issue resolution
• Ensure all event materials, signage, and promotional assets are delivered accurately and on time
• Assist in post event breakdown, return shipments, and inventory coordination
• Assist in budget tracking and expense reconciliation to ensure financial accuracy and compliance
• Collect and organize post event metrics including lead counts, engagement feedback, and ROI data
• Prepare post event summaries and support recommendations for continuous improvement
• Partner with marketing, sales, and product teams to gather event requirements and messaging needs
• Coordinate internal booth briefings and support preparation of training materials
• Maintain clear communication across teams to ensure readiness and alignment
• Maintain communication with vendors and support management of deliverables and timelines
• Assist with physician contracting logistics in coordination with compliance and finance teams
• Track documentation related to physician participation and ensure timely submission for compliance review
• Coordinate with sales to ensure lead capture systems are functioning properly during events
• Assist in organizing and distributing qualified leads for post event follow up
• Track follow up progress and report status to management
• Identify opportunities to improve event processes, logistics, and efficiency
• Research tools and best practices to enhance event execution and engagement

Requirements

• 2+ years of experience in event coordination, trade show management, marketing operations, or a related field.
• Experience coordinating travel arrangements, shipping, inventory, and event logistics.
• Ability to travel domestically to support company events and conferences.
• Highly organized and detail-oriented, with the ability to effectively manage multiple priorities and deadlines.
• Demonstrates strong project execution skills and takes ownership of tasks to ensure successful completion of deliverables.
• Proactive problem solving and adaptability