JOB SUMMARY

The Sourcing Coordinator supports the sourcing and production functions by executing administrative, coordination, and tracking responsibilities across vendor management, production timelines, and inventory support.

This role ensures sourcing workflows run smoothly by maintaining accurate documentation, coordinating communication between teams, and supporting on-time, on-budget delivery of physical campaign assets. Responsibilities include and are not limited to the following.

ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES

• Support Gratsy's sourcing team with day-to-day coordination of production and vendor activities across multiple campaigns.
• Create and maintain organized project documentation including quotes, purchase orders, timelines, and production trackers.
• Build and update spreadsheets to track vendor pricing, production timelines, and shipment status.
• Ensure all sourcing data is accurate, up to date, and easily accessible for cross-functional teams.
• Coordinate with vendors to collect quotes, timelines, proofs, and order confirmations.
• Follow up consistently with vendors to ensure deadlines are met and information is complete.
• Support onboarding new vendors by collecting required documentation and organizing records.
• Assist in tracking production schedules to ensure all items are delivered on time and aligned with campaign timelines.
• Partner with Warehouse and Operations to track incoming shipments, inventory levels, and asset movement.
• Help identify discrepancies in orders, shipments, or inventory and escalate issues quickly.
• Support cost tracking by organizing quotes and invoices for review by Sourcing leadership.
• Assist in maintaining a vendor database and product library for future sourcing efficiency.
• Communicate clearly with internal teams to provide updates on order status, risks, or delays.
• Take ownership of assigned tasks and ensure completion with accuracy and timeliness.
• Adapt quickly to shifting priorities and support multiple projects simultaneously.
• Represent Gratsy's brand and values with clients, vendors, and partners.
• Core Values: Exhibit exemplary alignment with our core values, mission, and vision here at Gratsy.
• Comply with all company policies and procedures and perform other duties as assigned.

EDUCATION & RELATED EXPERIENCE REQUIRED

• High school diploma or equivalent required, Bachelor's preferred.
• 2+ years of experience in coordination, admin, operations, or related fields.
• Strong Excel/Outlook skills preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic proficiency in spreadsheets (Excel/Google Sheets), including simple formulas, data entry, and organization
• Strong attention to detail with ability to accurately track orders, SKUs, and vendor information
• Clear and professional written and verbal communication skills
• Ability to follow defined processes and execute tasks with consistency and accuracy
• Strong time management and ability to handle multiple small tasks simultaneously
• Coachable mindset with openness to feedback and direction
• Ability to stay organized in a fast-paced, deadline-driven environment
• Problem-solving at a basic level (asking questions, escalating when needed)
• Team-oriented mindset with willingness to support cross-functional partners
• A valid driver's license and the ability to be covered under the Gratsy's insurance policy are required.

SUPERVISORY RESPONSIBILITIES AND INTERACTIONS WITH OTHERS

The position will interact daily with cross functional team members, customers, vendors, and the public.

PHYSICAL REQUIREMENTS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear, and see using close- and/or distance-vision, and use their hands to touch, grasp, or type. Enter and locate information on a computer. Visually verifies information, often in small print. Presents information to small or large groups. Communicates with Customers, Vendors, or Employees via telephone, in person, and/or electronic mail. The employee may occasionally be required to reach with their hands and arms, walk, and lift or move objects up to 20 pounds. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

TRAVEL

Travel: Some domestic travel may occur, up to but not limited to 10% of any given month.

WORK SCHEDULE AND LOCATION

Duties are typically performed in an office and warehouse environment. This role will work on site five (5) days per week and work out of our HQ in Bentonville, AR and at our Gratsy Fulfillment Center in Lowell, AR. The work environment is usually a well-lit, environmentally controlled indoor environment with a moderate level of noise. This is a full-time position, and the hours of work and days range Monday through Friday, 8 a.m. to 5 p.m. Work hours may vary depending on the operational activities and required duties; evening and weekend work may be occasionally required.

401(k) PLAN

Eligible employees can voluntarily participate in the Company's 401(k) plan where Gratsy matches employee contributions, dollar-for-dollar (100%) up to the first 4% of your annual salary.

PAID TIME OFF/COMPANY HOLIDAYS

Gratsy offers various types of time away! Each year we offer eligible employees 10 paid observed holidays, and an additional 20 days of Paid Time Off (PTO/vacay time) annually. We also offer generous flexible time off during the holiday season!

BENEFITS

Gratsy offers two medical plans to pick from, vision and dental plans. Gratsy also fully pays for your short-term disability, long-term disability, and a life insurance policy. In addition to these, we also offer a fringe benefit for wellness and other supportive benefits to all eligible Gratsy team members!