Responsibilities

• Ensures proposals for clients identify differentiators while engaging the three levels of readership. Graphics are used for content improvement and enhancement which emphasizes the key messages.
• Evaluates the narrative for relevance, comprehension, and applicability. Identifies any new narrative requirements with the appropriate partners to create them. New proposal narratives are created as the need arises.
• Accurately proofs, edits, and rewords context to deliver a high-quality, compliant, error-free to meet the established timeline. Ensuring the content is written in a singular voice with messaging continuity throughout the document.
• Owns the proposal planning process, including review of client requirements, development of proposal outline, and creation of timeline/assignments.
• Conducts client background research to identify questions, concerns, and potential risks and advises strategic visioning and proposal planning stage.
• Collaborates with internal client/partners to develop overall proposal strategy and applies it to the proposal in a manner that is compliant with the client requirements and consistent with district win strategy and/or corporate objectives/policies/goals.
• Coordinates and leads the proposal strategy and planning sessions in collaboration with internal partners. Schedules and chairs the proposal kick-off meeting at the beginning of the pursuit phase.
• Proactively tracks and maintains the communication including assignments for local & remote partners and the to ensure timelines are met.
• Collaborating with the proposal team in preparation of presentation and interviews with prospective clients.
• Participates and seeks involvement in outside professional organizations that support the proposal coordinator position.

Requirements

• High school diploma or equivalent required.
• Bachelor’s degree in marketing, communications, journalism, or equivalent preferred.
• APMP practitioner certification, CPSM certification or equivalent is preferred.
• 5-7 years’ experience as a proposal coordinator or in a related role (communications, marketing, visual communications).
• Excellent project management, organizational, and time management skills to effectively establish the priorities and scheduling of work tasks
• Outstanding attention to detail, good judgement, and able to problem-solve.
• Outstanding verbal, written, and visual communication skills. Ability to develop grammatically sound, customized, technical and written content.
• In-depth knowledge of proposal fundamentals and standard methodologies.
• Highly developed interpersonal skills with an ability to lead and collaborate with a diverse group sensitively, thoughtfully, and respectfully.
• Ability to establish, influence, and maintain relationships with decision makers and key partners.
• Strong intuition for business understanding industry practices and new developments in construction process, delivery models, contract types).

Preferred

• Bachelor’s degree in marketing, communications, journalism, or equivalent preferred.
• Association of Proposal Management Professionals (APMP) practitioner certification, Certified Professional Services Marketer (CPSM) certification or equivalent is preferred.

Benefits

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs