Responsibilities

• Project Leadership: Lead high-profile projects involving unique technology, processes, or workflows. Develop timelines, estimates, and scenarios as needed. Monitor and adjust workflows and resources to optimize project efficiency.
• Team Oversight: Supervise Associate Project Managers (APMs) on routing, approval processes, and client change documentation. Escalate issues to the Project Director when necessary.
• Budget and Timeline Management: Manage project budgets and timelines rigorously. Monitor scope progress, identify work breakdowns, and proactively estimate for project changes. Communicate overages to internal and client teams as required .
• Client Engagement: Lead status and project-related discussions with clients, partner agencies, and third parties. Provide insights on project deliverables, scope changes, contingencies, and financial implications.
• Technology Utilization: Utilize Project Management Software (e.g., Workamajig , Workfront, Excel) to automate tasks, ensure quality, and improve process efficiency .
• Communication and Reporting: Develop conference reports and meeting recaps, ensuring clear communication internally and externally. Lead internal cross-functional meetings and provide project management insights to clients as needed.
• Financial Reporting: Oversee weekly and monthly client financial reporting, including billing summaries and financial analysis. Provide regular updates to senior management as required .
• Team Development: Manage the employee lifecycle for APMs, including onboarding, training, development, and conducting performance reviews. Address HR issues and escalate to senior management when necessary.

Requirements

• Education: Minimum of a bachelor’s degree with emphasis in advertising/marketing and/or communications.
• Experience: Preferably 6+ years of agency or client-related pharma experience, demonstrating comprehensive understanding of advertising, marketing, media, creative, production, and research.
• Project Management Skills: Experience with key milestones in a product’s lifecycle (e.g., label changes, campaign launches). Proficiency in managing jobs across multiple mediums, including digital and video.
• Leadership: Previous management experience preferred. Strong written and verbal communication skills, including experience leading client meetings and building relationships.
• Critical Thinking: Strong analytical and critical thinking skills to address complex project challenges.
• Software Proficiency: Experience with Project Management tools (e.g., WMJ, Workfront, Excel) and client-facing tools such as VEEVA.

Benefits

• Medical, Dental and Vision coverage
• 401k with Company match of 50% on the first 6%
• Adoption Assistance – Up to $2,500 of financial assistance
• Company Paid Life Insurance, Short-Term and Long-Term Disability
• Short-Term Disability providing 100% of salary coverage
• Paid Parental Leave for birth and non-birth parents (4 weeks)
• Summer Fridays
• Flexible Time Off (FTO)
• 11 Holidays and End of Year Office Closure
• Company provided Learning and Development opportunities