Responsibilities

• Full-Cycle Proposal Management: Lead the production of responses to RFQs and RFPs for private, institutional, and public sector clients (including Federal Standard Forms/SF330).
• Review RFQ/RFP requirements to create a compliance matrix and production schedule. Organize kick-off meetings with internal teams and consultants to assign tasks and deadlines.
• Draft, edit, and tailor non-technical proposal sections (resumes, project descriptions, executive summaries, firm profiles). Proofread technical scopes provided by architectural staff for clarity, grammar, and consistency with the firm’s voice.
• Utilize Adobe InDesign to layout proposal documents, ensuring visual quality and adherence to the firm’s brand standards. Create custom graphics, organizational charts, and diagrams as needed.
• Serve as the primary point of contact for external subconsultants during the proposal process; request, collect, and organize their qualifications and forms.
• Manage the final assembly, printing, binding, and physical or digital delivery of proposals, ensuring strict adherence to submission deadlines.
• Assist extensively in the preparation of interview presentations (PowerPoint/InDesign), leave-behind materials, and boards for shortlisted project interviews.
• Marketing Collateral & Content Management: Create, update, and maintain a centralized library of marketing assets, including staff resumes, project sheets, boilerplate text, and accolades.
• Assist in coordinating project photo shoots; manage the firm’s image library, ensuring files are properly tagged, stored, and accessible.
• Ensure all internal and external communications maintain visual and verbal consistency with the firm’s brand identity.

Requirements

• Bachelor’s degree in communications, marketing, English, journalism, or related field.
• Minimum of three to six years of marketing experience, specifically within the AEC (Architecture, Engineering, Construction) industry.
• Advanced proficiency in InDesign is essential.
• Expert level proficiency in Word, PowerPoint, and Excel.
• Exceptional writing, editing, and proofreading skills with an ability to tell a compelling story.
• Ability to work effectively under strict deadlines and manage multiple concurrent pursuits without compromising quality.
• A sharp eye for graphic layout and grammatical accuracy.
• Strong interpersonal skills to work effectively with architects, designers, business development team and subconsultants.
• Ability to work independently, anticipate necessary steps in the proposal process, and take ownership of the final product

Preferred

• Proficiency in Photoshop and Illustrator is strongly preferred.
• Experience with CRM software is a plus.
• Familiarity with architectural terminology, project phases, and the standard proposal process (including Federal SF330 experience) is highly preferred.