Drive proposal planning, development, and submission for RFPs/RFQs as a Senior Marketing Coordinator.

• Own planning and production of proposals, qualifications, and go/no-go materials with tight deadlines.
• Must-have: Strong writing and editing skills with experience coordinating multi-stakeholder responses.
• Standout: Proficiency in InDesign/Adobe Creative Suite and collaboration with cross-functional teams.

Responsibilities

• Lead the planning, development, and submission of proposals, qualifications packages, and RFP/RFQ responses, managing multiple concurrent deadlines and priorities.
• Analyze solicitation requirements and evaluation criteria to ensure all submissions are accurate, compliant, and strategically positioned.
• Support pursuit strategy activities, including go/no‑go assessments, content planning, and opportunity tracking.
• Collaborate with technical teams, leadership, and consultants to develop persuasive written content, scopes of work, and fee information.
• Oversee proposal production, including layout, editing, and preparation for digital and/or print delivery to ensure timely submission.
• Create and coordinate proposal graphics—including charts, infographics, layouts, and visual brand elements—to communicate technical concepts clearly and enhance visual impact.
• Prepare short‑list interview materials, including presentation decks and visual aids, and assist with rehearsal sessions and interview coaching as needed.
• Coordinate marketing activities such as advertising, direct mailing, event planning, award submissions, and conferences.
• Develop, maintain, and improve proposal resources such as boilerplate materials, resumes, project descriptions, templates, and graphic standards.
• Support marketing and sales strategy development and work with regional teams to identify marketplace needs.
• Attend conferences and client meetings/debriefs as necessary.
• Maintain systems and tools to enhance efficiency and effectiveness.
• Follow safe work practices according to standards and report hazards or incidents promptly.

Requirements

• Bachelor’s degree in marketing, business, communications, or English
• 5-7 years of relevant experience
• Experience in creating and coordinating proposals
• Strong writing, editing, formatting skills, and attention to detail
• Ability to multitask, prioritize, and work independently or in teams under tight deadlines
• Excellent interpersonal and communication skills
• Proficiency in Adobe InDesign, Photoshop, Illustrator, and Microsoft Office

Preferred

• Knowledge of architecture and engineering services

Benefits

• Family-friendly and supportive workplace with collaborative and employee-focused culture
• Diverse and equitable environment where all voices are heard