Responsibilities

• Lead the planning, coordination, and execution of virtual, in-person, and hybrid events that support communications, outreach, and stakeholder engagement objectives.
• Develop comprehensive event plans, timelines, logistics schedules, and execution strategies that ensure successful delivery from concept through completion.
• Create and maintain event books, run-of-show documents, briefing materials, participant biographies, talking points, logistics guides, and executive support materials.
• Coordinate speaker, participant, and stakeholder engagement activities, including scheduling, communications, travel logistics, briefing packets, and event preparation.
• Manage venue selection, room layouts, audiovisual requirements, technical support, catering, registration processes, and event operations.
• Oversee attendee communications, registration management, guest tracking, and participant experience throughout the event lifecycle.
• Collaborate with communications, creative, and stakeholder engagement teams to ensure branding, messaging, and content are effectively integrated into event experiences.
• Coordinate vendors, partners, production teams, and external stakeholders to ensure all event requirements are met.
• Monitor event budgets, timelines, and resource allocations while proactively identifying and resolving risks and logistical challenges.
• Provide real-time event management support, troubleshooting issues and ensuring seamless execution during live events.

Requirements

• Experience planning and managing conferences, workshops, stakeholder engagements, executive events, training programs, or large-scale organizational events.
• Strong project management and organizational skills with the ability to manage multiple priorities, stakeholders, and deadlines simultaneously.
• Experience developing event books, run-of-show documents, briefing materials, participant biographies, and event logistics plans.
• Experience leveraging digital event technologies, virtual engagement platforms, and AI-enabled tools to enhance event delivery and audience experiences.
• Curiosity in technology landscape and how AI is changing communications.
• Excellent written, verbal, and interpersonal communication skills.
• Strong stakeholder-management and relationship-building abilities.
• Experience coordinating vendors, venues, production teams, speakers, and event participants.
• Ability to anticipate challenges, proactively solve problems, and remain calm under pressure during live events.
• Strong attention to detail and commitment to delivering high-quality event experiences.

Preferred

• Experience supporting federal government, public affairs, international development, or mission-driven programs is preferred.
• Degree or relevant experience in Event Management, Communications, Hospitality, Marketing, Public Affairs, or a related field preferred.

Benefits

• We offer a competitive salary and a benefits package designed to support your health, family life, financial wellbeing, and growth.
• Family & parental support
• 12 weeks’ full pay for Primary Carers and 6 weeks for Secondary Carers (after one year of service; return requirements apply for subsequent leave)
• Applies to birth, adoption, and surrogacy
• Up to 10 days’ paid fertility leave per year (5 per cycle)
• 2 days’ paid leave for new grandparents
• $2,500 annual interest-free parental loan
• $6,000 interest-free fertility treatment loan
• Healthcare & wellbeing
• Choice of three medical plans (HSA at $0 cost; EPO 75% employer funded; PPO 65% employer funded)