Responsibilities

• Project Support: Assist the Associate Director and Account Supervisor in all phases of experiential projects, through initial concept development, execution and post-event reporting
• Planning & Logistics: Support the development of detailed project plans, timelines, and budgets. Assist with vendor sourcing, negotiation, and management
• Execution: Provide on-site support during experiential activations, ensuring smooth operations, managing logistics, and troubleshooting any issues that arise. On location, the Manager facilitates communication between the agency and our supplier
• Vendor Management: Assist in identifying, vetting, and managing vendors (e.g., production companies, staffing agencies, venues, caterers) to ensure high-quality execution within budget
• Budget Management: Track expenses, process invoices, and assist in budget reconciliation
• Creative Coordination: Collaborate with creative teams to ensure that experiential elements align with the overall brand strategy and creative vision
• Documentation: Maintain accurate call notes, status tracker updates, records of project plans, budgets, vendor contracts, and other relevant documentation
• Reporting: Assist in the preparation of post-event reports, including data collection, analysis, and presentation of key findings
• Vehicle Logistics: Assist in the coordination of vehicle procurement, transportation, and display for experiential activations
• Client Communication: Assist in preparing client-facing materials, such as call agendas, presentations, and status updates

Requirements

• Bachelor's degree in Marketing, Communications, Event Management, or related field or equivalent experience
• Minimum of 2+ years of experience in experiential marketing, experiential event planning, or related field
• Passion for experiential marketing and a desire to learn and grow
• A passion for cultural trends
• Excels at collaborating with a fully integrated team, including creative, social media, PR, and media specialists
• Experience working on automotive and luxury accounts (experience with developing and managing brand partnerships is a plus)
• Must be extremely organized, detail-oriented and capable of self-managing and multitasking in a fast-paced, demanding environment
• Able to apply critical and strategic thinking
• Able to quickly understand new technology concepts
• Excellent communication (written and verbal) and interpersonal skills