Responsibilities

• Support the planning and execution of corporate and invitation-only events, including client dinners, networking events, loyalty experiences, sponsorships, and leadership offsites
• Assist with end-to-end event logistics, including venue coordination, vendor communication, timelines, guest lists, invitations, and on-site support
• Prepare event documentation such as timelines, checklists, run-of-show documents, briefing materials, and post-event analysis
• Ensure all event details are delivered accurately and on schedule, escalating risks or issues proactively
• Provide on-site event support, assisting with setup, execution, and breakdown
• Coordinate with internal stakeholders, vendors, venues, and partners to ensure alignment and execution success
• Track approvals, updates, and deliverables across stakeholders
• Support destination research, venue sourcing, and site visits
• Travel domestically for event support and venue scouting as needed
• Assist with event communications including invitations, emails, RSVP tracking, and follow-ups

Requirements

• 1–3 years of experience in event coordination, hospitality, marketing support, or administrative roles
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Experience working with multiple stakeholders and external vendors
• Willingness to travel domestically for events
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) and Canva is preferred

Benefits

• Paid Time Off: A comprehensive time off package, including up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 recognized holidays annually.
• Travel perks/discounts
• Health & Wellness Programs and Employee Financial Wellness Services
• National/International Award Nights and Conferences
• Health benefits including, medical, dental, vision, gender affirming care, and fertility care
• Insurance including hospital indemnity, AD&D, critical illness, long-term and short-term disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k program with partial match
• Tuition Reimbursement Program