Public Relations Assistant

Responsibilities

• Manage and maintain the agency's donor database, including software updates, address validation, change-of-address processing, and routine data maintenance.
• Maintain an effective working relationship with the donor database software vendor.
• Coordinate regular database reviews, cleanup, and maintenance to ensure accurate and reliable donor information.
• Coordinate the preparation, production, and distribution of direct mail appeals, newsletters, and other internal and external communications.
• Maintain an inventory of necessary office, printing, and mailing supplies.
• Prepare mailing labels and documentation in compliance with applicable United States Postal Service nonprofit and automated mailing requirements.
• Coordinate volunteers in assembling and preparing direct mail appeals, newsletters, and other fundraising materials.
• Process and track charitable contributions received through events, direct mail, earned income, major gifts, and planned giving.
• Coordinate donation batching, processing, deposits, acknowledgments, and reconciliation activities.
• Communicate with the Accounting Department regarding cash receipts, deposits, reconciliations, and financial reporting.

Requirements

• A Bachelor's degree in Public Relations, Business, Advertising, Accounting, or a related field.
• An equivalent combination of education and experience may be considered if it provides the knowledge and skills necessary to successfully perform the essential duties of the position.
• One to two years of experience in public relations, fundraising, advertising, accounting, donor relations, database management, or a related field.
• Relevant volunteer experience may be considered.
• Previous experience is preferred but not required.
• Strong interpersonal skills and ability to be effective at all levels.
• Demonstrate creativity
• Able to balance competing priorities, complex situations, and tight deadlines
• Excellent written, verbal, and interpersonal communication skills
• Detailed oriented

Preferred

• Specialized knowledge or experience in donor database management is preferred.