Proposal & Content Specialist at Rodriguez Construction Group, Inc. | Buffalo, NY

Rodriguez Construction Group, Inc.

Proposal & Content Specialist

Buffalo, NY (On-site)

Salary Not AvailableMid Level3+ years expFull time

Posted 4 months ago

Top 1% of applicants do these two things.

The other 99% submit and hope. You're about to do something different.

Job Summary

Drive proposal development and content coordination for RFP/RFQ responses across operations, marketing, and leadership to win bids.

Own creation and coordination of RFP/RFQ responses and proposal content.
Must-have: Exceptional writing and editing skills translating technical details into client-ready narratives.
Standout: Centralized library of proposal assets with cross-functional content updates.

Job Description

Responsibilities

Lead the creation, writing, and coordination of RFP and RFQ responses.
Gather required information from operations, estimating, business development, and leadership.
Ensure proposals are accurate, visually consistent, and submitted on time.
Write and update project descriptions, team bios, company overviews, and capability statements.
Develop content for presentations, brochures, case studies, and marketing collateral.
Maintain a consistent tone and style aligned with the brand.
Build and manage a centralized library of proposal content, boilerplate text, resumes, and project sheets.
Keep information updated: metrics, milestones, certifications, safety stats, awards, etc.
Work closely with project teams to extract technical details and project highlights.
Coordinate with business development and marketing to ensure strategic alignment.
Support leadership with polished written materials for key meetings.
Review all submissions for grammar, clarity, formatting, and compliance.
Ensure every proposal meets client requirements and reflects the company’s strengths.
Analyze client RFP requirements and identify differentiators.
Research industry trends and competitor information to strengthen proposal positioning.
Ensure all written materials follow RCG brand standards, messaging guidelines, and visual identity.
Recommend improvements to RFP workflows and content management processes.
Help implement tools/software for more efficient proposal development.

Requirements

Exceptional written communication skills with the ability to produce clear, persuasive, and well-organized content for proposals, RFPs, and marketing materials
Strong editing and proofreading skills with meticulous attention to detail, grammar, formatting, and compliance requirements
Proven ability to manage multiple deadlines and prioritize tasks in a fast-paced, deadline-driven environment
Experience interpreting and responding to RFP/RFQ requirements with strategic positioning and client-focused messaging
Ability to translate technical construction and operational information into compelling, client-friendly narratives
Strong collaboration skills and confidence working cross-functionally with operations, estimating, project teams, and leadership
Highly organized with the ability to build, manage, and maintain structured content libraries and proposal assets
Working knowledge of branding principles and ability to maintain consistent tone, voice, and visual standards across materials
Proficiency with Microsoft Office (Word, PowerPoint, Excel) and familiarity with proposal management tools like Responsive.io, Adobe Creative Suite (InDesign, Photoshop, Illustrator), and Canva
Experience working with graphics or layout teams and an understanding of proposal formatting best practices is a plus
Strong research and analytical skills to identify differentiators, client priorities, and market trends
Self-motivated, proactive, and comfortable taking ownership of proposal and content development processes

Rodriguez Construction Group, Inc.

Rodriguez Construction Group can perform functions for various types of clients. We work with self-funded owners, developers, government agencies and authorities, construction managers, architects, and engineers. There is no client that RCG cannot help with their construction related needs. We take great pride in the trust and value we bring to any organization and will work tirelessly to gain 100% client satisfaction with each and every one of our partners. Our success is confirmed by repeating business with all of our clients.

Founded in 2012

Buffalo, New York, USA

112 employees (8 in marketing)

www.Rodriguez-CG.com