Responsibilities

• Orchestrate projects from Account Manager handoff to delivery of final files, coordinating with designers, copywriters, videographers, digital specialists, and other staff
• Manage project scoping, timeline creation, and task assignments in collaboration with Account Managers and department leads
• Build and maintain detailed project timelines that align with client deadlines and Pivot’s established workback schedules
• Track and manage project hours, ensuring efficient resource allocation and profitability monitoring
• Predict and plan for future capacity needs, surfacing risks or roadblocks early
• Contribute to day-to-day resource planning and capacity management, aligning project assignments with availability, skill sets, and deadlines to ensure balanced workloads and timely delivery
• Monitor deliverables against timelines, hour estimates, and scopes, proactively communicating changes to key stakeholders
• Oversee quality control processes, making sure work meets internal standards before delivery to clients
• Coordinate with outside vendors when appropriate to ensure quality and timely delivery
• Coordinate communication between internal teams to ensure seamless project flow

Requirements

• Bachelor’s degree in project management, Business, Marketing, Communications, or equivalent experience
• 3-5 years of project management experience in an agency, marketing, or creative environment
• Proficiency with project management software (Forecast experience highly preferred)
• Solid understanding of agency workflows and the creative process, including how strategy, design, copy, video, and digital teams work together
• Exceptional communication and interpersonal abilities—you navigate between creative teams and Account Managers with clarity and positivity

Preferred

• Forecast experience highly preferred
• Familiarity with creative review and revision cycles, including managing internal approvals and version control working with rural markets or nonprofit clients is a plus