Responsibilities

• Review + filter creative briefs: In collaboration with marketing + creative team leadership, assess quality and priority of new requests, partnering with internal clients to gather vital information. (Critical thinking and strategic prioritization skills required.)
• Manage expectations/communication: Meet with internal partners to learn more about new projects, give status updates on existing projects, and communicate any issues and upcoming checkpoints in a timely manner.
• Handle project schedules + deadlines: Coordinate with multiple teams in ensuring the delivery of numerous projects, facilitating project needs, requirements, and timelines.
• Manage resource allocation: Distribute assignments to in-house designers and copywriters, depending on availability and priorities.
• Handle all contractor logistics: For overflow work, secure/lead freelancers, ensuring they have the resources needed for their jobs. Facilitate smooth on-boarding and invoice processing for our external partners.
• Implement process improvements: Proactively create processes and efficiencies for the rapidly growing marketing team, facilitating better cross-team teamwork and project outcomes.
• Manage job files and outputs: Maintain job files and the overall organization of team deliverables.
• Manage and upkeep our internal Digital Asset Management (DAM): Ensure files and final assets stay organized.

Requirements

• 5+ years as a project manager or producer in a fast-moving agency and/or in-house creative environment. Interdepartmental and global project management experience is a plus. Bachelor’s degree in Marketing, Communications, or related field.
• Experience with end-to-end handling both print and digital creative projects.
• Strong time management and prioritization skills with experience balancing a high volume of projects at a time.
• A demonstrated positive, solution-oriented approach to unifying and motivating project teams.
• Clear and effective interpersonal and communication skills, both verbal and written.
• Proficiency in MS Excel and Google Sheets. Experience in PM tools such as Asana, Airtable, Basecamp, JIRA, or similar tools is a plus.
• Proficient and creative with AI workflow automation.

Preferred

• Ready and willing to go an extra step for your work and your team while eager to be a part of the extraordinary work that drives business results.
• Driven to continually improve processes across the department.
• Motivated to work in a place where no two days are the same. Highly organized with strong attention to detail.
• Passionate about the WeWork mission and collaborating with and delivering for partners.

Benefits

• 20 days of PTO
• approximately 13 paid holidays
• 80 hours of paid sick time per full calendar year
• 16 weeks paid parental leave
• competitive healthcare benefits
• 401k plan
• life and AD&D insurance