Project Coordinator IV - Multichannel Marketing and Insights (Medical Surgical) at Medtronic | North Haven, CT | $62K/yr – $94K/yr

Project Coordinator IV - Multichannel Marketing and Insights (Medical Surgical)

North Haven, CT (Remote)

$62K/yr – $94K/yrMid Level4+ years expFull time

Posted 5 months ago

Lead end-to-end document control and review workflows for regulated marketing content.

Must-have: 4+ years in project coordination or management and strong knowledge of Veeva/PromoMats and Workfront
Standout: Cross-functional collaboration with Marketing, Regulatory, Legal, and other teams

Create, submit, and manage content within the document control system (Veeva/PromoMats) to support on-time project delivery
Assign reviewers and route materials through established review and approval workflows
Track review progress and communicate status updates, feedback, and edit requests to content owners via Workfront
Support content owners throughout the review process to ensure timely completion and final approval in PromoMats
Facilitate cross-functional collaboration between Marketing and Review teams to improve communication, consistency, and process efficiency
Balance multiple projects while maintaining quality and meeting deadlines
Act as a self-starter, managing a high volume of requests from multiple business units
Contribute to discussions and decisions around workload prioritization
Ensure all submissions include required claims, substantiation, and reference documentation
Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution

Minimum of 4 years of relevant experience in project management or coordination
Functional knowledge of Adobe Acrobat and Microsoft Office (Word, PowerPoint, Excel, Teams)
Excellent organizational and time-management skills
Excellent interpersonal skills: communication, listening, collaboration, and negotiation
Exceptional verbal/written communicator
Ability to follow brand and style guidelines with an innovative mindset
Ability to quickly learn new concepts and adapt to a changing environment
Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards
Experience in medical device, healthcare, or other highly regulated industry
Knowledge of Veeva/PromoMats and Workfront project management tool
Experience with cloud-based tools such as SharePoint, OneDrive
For non-US degrees: degree evaluation as per 8 C.F.R. § 214.2(h)(4)(iii)(A)

Experience collaborating with Marketing, Regulatory, Legal and cross-functional teams (preferred)
Experience with advertising and promotional content workflows in regulated environments (preferred)