Responsibilities

• Provide day-to-day administrative and operational support across full department disciplines (PR, VIP, and Influencer), including invoice processing, expense tracking, document organization, and maintenance of departmental spreadsheets and trackers.
• Support the planning and execution of brand events, VIP activations, and other departmental initiatives through detailed logistical coordination and administrative preparation.
• Support the PR team with VIP talent and guest logistics for tentpole events, including travel coordination, transportation, accommodations, itineraries, and expense organization.
• Maintain accurate records of event, talent, and departmental expenses, ensuring receipts, invoices, approvals, and supporting documentation are organized and submitted in a timely manner.
• Execute image and asset requests, credit requests, PR gifting requests, and related press inquiries.
• Assist with the preparation and maintenance of internal reporting, including press clippings, weekly recaps, coverage trackers, and general reports.
• Provide general administrative support to the PR Managers and Senior Director of PR and VIP, managing multiple priorities with accuracy, discretion, and a strong sense of urgency.

Requirements

• Recent graduate with relevant internship and/or 1 year work experience in luxury public relations preferred.
• Demonstrated experience organizing expenses, invoices, budgets, spreadsheets, or other detailed administrative records.
• Able to work outside normal business hours for events, activations, and other brand initiatives as needed.
• Hyper-organized and detail-oriented, with the ability to manage multiple workstreams and work with agility in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners in a non-siloed, non-hierarchical manner.
• Proactive, resourceful, and comfortable supporting several team members and responding to shifting priorities with a can-do attitude.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Benefits

• access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.