PR Events Coordinator - Operations

Responsibilities

• Supports preparations for internal events, especially the DAR annual convention, by arranging key personnel and vendors, managing payments, and executing logistics throughout the event.
• Manages high-volume daily communication and coordination with executive leadership, DAR members, and department heads to execute internal events.
• Solicits vendor proposals and ensures timely communication regarding event details.
• Collaborates with Public Relations staff and leadership on a wide range of communications, special projects, and events.
• Reviews and analyzes professional contracts as well as oversees budgets and invoicing.

Requirements

• Minimum of 2 years of experience in the coordination of conferences or events with a focus on logistics and/or project management, vendor relations, and communication management.
• Bachelor's degree or equivalent and relevant work experience required.
• Strong project management and organizational skills and a demonstrated ability to establish and communicate priorities. Quickly able to shift focus if needed.
• Displays a strong attention to detail in all levels of work.
• Excellent written and oral communication skills, including interpersonal skills and the ability to convey information to a wide range of individuals.
• Experience in a membership services/volunteer, or specialty customer service/client environment. Experience in a non-profit environment is helpful.
• Effective computer skills in Word, Outlook, Excel, and database experience. Knowledge of SAP Concur, Canva, SurveyMonkey, Eventbrite and Cvent experience a plus.
• Takes initiative in their tasks and projects and finds ways to be more efficient in processes.
• Highly adaptable and flexible, able to effectively problem-solve and develop new ideas or different approaches to improving or streamlining projects or other work responsibilities.
• Regular movement, such as walking, bending, lifting, reaching, and stooping leading up to and during special DAR events and DAR annual convention (Continental Congress).

Benefits

• Hiring annual salary range is between $50,000 to $56,000, with the final determination based upon the candidate's overall experience.
• We offer both paid vacation and paid sick leave, up to 12 days each for the 1st year of employment and observe 14 holidays.
• Medical/Rx, dental, and vision benefits.
• Employer-paid life insurance/AD&D and Long-term disability insurance.
• Flexible spending accounts (health and dependent care)
• HSA with employer contribution if enrolled in the HDHP option.
• 403(b) retirement plan with a full-vested employer match.
• Free tickets to Constitution Hall events.