Responsibilities

• Support coordination and execution of trade shows, meetings, customer/partner visits, and other events, including registrations, exhibition services, food and beverage, travel, signage, displays, and event materials.
• Pull, pack, prepare, and coordinate shipments of trade show materials, literature, promotional items, branded apparel, and other Marketing assets; receive and organize returned materials.
• Maintain organized inventory and storage of event supplies, promotional items, literature, and Marketing assets.
• Assist with setup and cleanup for headquarters meetings, demonstrations, trainings, and customer/partner visits.
• Support industry association and branch activities, including participation details, sponsorship deliverables, company materials, and deadlines.
• Coordinate routine events needs with internal departments, associations, hotels, vendors, and other external partners.
• Assist with sales orders, invoices, event trackers, attendee information, shipping details, and other event-related documentation.
• Provide general Marketing administrative and project support, including data entry, document preparation, research, file organization, meeting coordination, fulfillment requests, and other departmental needs.
• Perform additional administrative and hands-on support as needed to help ensure efficient Marketing Department operations.

Requirements

• Previous experience in events, marketing, administrative support, hospitality, or a related area preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and changing priorities.
• Dependable, proactive, and able to work both independently and collaboratively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, and PowerPoint.
• Comfortable performing both administrative and hands-on responsibilities.
• Ability to lift and move materials weighing up to 50 pounds.