Part-Time Development and Events Coordinator

Responsibilities

• Works closely with development staff and partners across JSoM, IU Foundation, IU Alumni Association, and IU to support donor cultivation and stewardship activities and deliver high-quality donor and alumni experiences.
• Coordinates donor relations and stewardship activities that strengthen relationships between the Jacobs School of Music and its donors, alumni, and friends.
• Coordinates and supports development events, including donor cultivation and stewardship events, receptions, dinners, performances, alumni gatherings, donor recognition activities, and other special programs.
• Manages event logistics, including timelines, guest and invitation lists, RSVPs, venues, catering, parking, technology, signage, event materials, and day-of-event coordination.
• Supports donor stewardship, including gift acknowledgments, donor recognition, thank-you correspondence, impact communications, and other stewardship activities.
• Prepares and coordinates donor and prospect communications, including correspondence, invitations, briefings, proposals, stewardship materials, and other print and digital communications.
• Assists development staff with donor and prospect visits by coordinating schedules, itineraries, meeting materials, briefings, and related logistics.
• Maintains and updates donor, prospect, alumni, and constituent information in university advancement systems.
• Assists with development budget administration, purchasing, invoices, and reconciliation of development and event expenses.
• Serves as a professional and welcoming point of contact for donors, alumni, friends, faculty, staff, students, and other constituents of the Jacobs School of Music.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• 1 year experience in development and/or events planning.
• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Preferred

• Experience in fundraising, development, advancement, alumni relations, events, higher education, arts administration, nonprofit organizations, or a related field.
• Experience coordinating events, projects, or constituent engagement activities.
• Knowledge of development and fundraising concepts, including donor cultivation and stewardship.
• Demonstrated project and event management skills.
• Strong writing, editing, and interpersonal communication skills.
• Ability to interact effectively and professionally with a wide range of constituents.
• High level of initiative and ability to identify opportunities for collaboration and engagement.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with Indiana University and Indiana University Foundation advancement systems.
• Interest in music, the arts, higher education, or the mission of the Jacobs School of Music.

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans