WE’RE SEEKING VOLUNTEERS: PROJECT & OPERATIONS ADMINISTRATOR
Volunteer Role | Minimum 1 Year Experience Required | 3-Month Commitment
We are looking for a reliable and highly organized Project & Operations Administrator to help us build and manage the operational systems behind our business.
This is not a “virtual assistant” role.
We need someone who can help build structure, maintain organization, coordinate moving parts, and keep operations running efficiently as the business grows.
This role combines:
- project coordination,
- operations management,
- systems organization,
- and execution support.
WHAT YOU’LL BE HELPING BUILD & MANAGE
You will help build, organize, manage, and maintain:
- sales systems (HUBSPOT preferably),
- onboarding systems,
- CRM structure,
- closer coordination,
- reporting workflows,
- scheduling systems,
- and communication pipelines.
You will also help ensure these systems continue running properly daily.
RESPONSIBILITIES
Operations & Systems
- Build, organize and manage operational workflows (HUBSPOT preferably)
- Maintain CRM and backend systems
- Track tasks, updates, and follow-through
- Monitor reporting systems and operational records
- Help improve internal structure and workflow efficiency
Team Coordination
- Coordinate with our lead gen specialists, closers and appointment setters
- Track onboarding progress
- Follow up on tasks and responsibilities
- Help maintain communication flow across the team
- Ensure deadlines and deliverables are being followed
Project Support
- Assist with launches, projects, and internal execution
- Track timelines and deliverables
- Help move projects from planning to completion
- Identify bottlenecks or gaps in execution early
WHO WE’RE LOOKING FOR
Someone who:
- is highly organized,
- can help build, organize and manage sales/reporting systems (HUBSPOT preferably)
- communicates clearly,
- follows through consistently,
- thinks proactively,
- and can manage moving parts without constant supervision.
You should be comfortable working with:
- systems,
- coordination,
- execution,
- operations,
- and team organization.
REQUIREMENTS
- Minimum 1 year experience in operations, administration, project coordination, executive assistance, or related roles
- Should be willing to commit for at least 3 months
- Strong organizational and communication skills
- Ability to manage multiple responsibilities efficiently
- Ability to work with structure, deadlines, and accountability
- Familiarity with CRMs, dashboards, spreadsheets, sales/ reporting systems/ tools and operational.
IMPORTANT
We are not seeking someone to “do everything.”
The role has clear responsibilities, systems, priorities, and expectations.
We are seeking someone who can help build operational structure while also helping maintain it daily.
WHAT YOU’LL GAIN
- Hands-on operational experience inside a growing business
- Experience working with sales and operational infrastructure
- Exposure to building and maintaing real systems, workflows, and execution environments
- Practical experience most people never get access to
HOW TO APPLY
Send an email to support@speak10xbetter.com with:
- Your relevant experience
- Tools/platforms you’ve used before
- Why you’re interested in the role
- Confirmation that you can commit for 3 months
- A short voice note or video introducing yourself and explaining why you’d be a good fit