Operations Administrative Assistant

OPERATIONS ADMINISTRATIVE ASSISTANT

We are seeking an organized, proactive, and dependable Operations Administrative Assistant to support the day-to-day needs of our creative agency and studio. This is an entry-level, in-person role ideal for current college students, recent graduates, or those looking to begin a career in business operations, management, administration, or project management.

Reporting to the Operations Manager, this role provides hands-on experience across administrative support, scheduling, studio operations, customer communication, and team coordination. Mentorship and professional development will be provided throughout the role to help build practical, real-world experience in managing the operations of a creative businesses.

Scope of Services

Responsibilities may include:

1. Assist the Operations Manager with day-to-day administrative and operational tasks
2. Assist with scheduling meetings, maintaining calendars, and coordinating team schedules
3. Coordinate studio bookings, calendars, hosts, and other booking logistics
4. Help respond to studio calls, texts, emails, customer inquiries, reviews, and messages
5. Follow up with prospective customers and help maintain studio lead pipelines
6. Support administrative needs related to agency clients, projects, freelancers, contractors, and internal operations
7. Help maintain organized internal systems, files, records, calendars, and operational checklists
8. Assist with freelancer and contractor time tracking and administrative coordination
9. Research agency awards, business opportunities, vendors, and other operational needs
10. Research and order approved office, studio, and production supplies
11. Help coordinate internal meetings, team events, studio events, and company activities
12. Assist with team and contractor onboarding and administrative tasks
13. Maintain studio inventory, supplies, and equipment records
14. Help keep the studio clean, organized, stocked, and guest-ready, including light studio upkeep
15. Provide additional administrative and operational support as business needs arise

Preferred Qualifications

• Current college student, recent graduate, or early-career professional
• Interest in business operations, management, project management, administration, project coordination, agency operations, or studio management
• Ability to reliably work in person at our Atlanta studio
• Strong verbal and written communication skills
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Ability to manage multiple responsibilities and priorities
• Ability to follow established processes and maintain accurate records
• Willingness to learn, ask questions, take initiative, and problem-solve
• Dependable and comfortable working independently on assigned responsibilities
• Previous administrative, customer service, office, or coordination experience is helpful but not required

Compensation & Contract Term

• Contract Term: 3-month contract, with the potential to extend based on business needs and mutual agreement
• Anticipated Hours: Approximately 30–35 hours per week, based on business needs and agreed-upon availability
• Operations Administrative Assistant Rate: $10–$13/hour, based on qualifications and experience
• Location: In person at our Atlanta studio
• Professional Development: Hands-on mentorship and exposure to agency operations, project management, business administration, and studio management throughout the engagement

Our Commitment to Inclusion

We welcome applicants of all backgrounds, identities, and experiences. We are an equal-opportunity organization and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or any other status protected by applicable law.

If you need a reasonable accommodation during the application or interview process, please let us know.