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HouseMart

Office and Social Media Coordinator

Honolulu, HI (On-site)

$20/hr – $22/hrFull time

Posted 3 months ago

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Job Description

SUMMARY:

The Office & Social Media Coordinator plays a dual role in supporting both day-to-day operational functions and executing social media initiatives. This position ensures efficient office operations while helping grow and engage online communities across multiple platforms. The role works closely with internal teams to maintain organization, support content creation, manage schedules, and track performance. Ideal candidates are proactive, detail-oriented, organized, and adaptable in a fast-paced environment.

KEY RESPONSIBILITIES:

Operations Support

  • Perform operational and administrative tasks in alignment with the Company's vision, mission, goals, objectives, and core values.
  • Consistently upholds confidentiality, demonstrates the highest standards of ethical conduct, and maintains professional credibility regarding store and management information. Maintain and organize office systems, records, and documentation
  • Administer financial processes, including invoicing, billing, and expense tracking to ensure fiscal accuracy
  • Coordinate vendor relationships and manage office resources. 
  • Support internal teams with scheduling, reporting, and cross-functional communication
  • Handle sensitive and confidential information with professionalism and discretion
  • Identify and resolve operational bottlenecks by implementing proactive process improvements
  • Ensure compliance with company policies, procedures, and regulatory requirements
  • Provide general administrative support, including email correspondence and document management

Social Media & Marketing Support

  • Execute a comprehensive content lifecycle, from ideation and creation to multi-platform publishing. (Instagram, Facebook, X/Twitter, YouTube, etc.)
  • Strategize and maintain content calendars to ensure consistent brand messaging and campaign alignment
  • Monitor social media trends, engagement, and performance metrics
  • Support performance tracking and reporting using analytics tools
  • Collaborate with Marketing, creative, and communications teams to ensure cohesive branding
  • Participate in brainstorming and strategy sessions to enhance content quality and engagement

Safety and Security

  • Work in a safe manner to protect yourself, your co-workers and others who may be affected by your actions.
  • Work together on exercising prevention methods to minimize injury or loss. Suggest solutions to mitigate hazards.

REQUIRED QUALIFICATIONS:

  • Bachelor’s degree in Marketing, Communications, Business Administration, or related field preferred (or equivalent experience)
  • 1–2 years of experience in operations, administration, social media, or digital content support
  • Strong organizational, multitasking, and time management skills
  • Ability to adapt quickly to changing priorities and work in a fast-paced environment
  • High level of attention to detail and problem-solving ability
  • Strong storytelling abilities with a focus on writing engaging, platform-specific copy and professional internal correspondence
  • Demonstrated proficiency in Microsoft 365/Google Workspace and social media management platforms such as Later, Meta Business Suite, and Canva.

PHYSICAL REQUIREMENTS:

  • Ability to sit, stand, and perform computer-based tasks for extended periods
  • Ability to occasionally push, pull, or lift up to 30 lbs.
  • Perform routine office-related physical tasks as needed
  • Repetitive hand movements, such as typing or scanning, are part of daily functions.
  • Must have adequate vision and focus to read screens, documents, and perform other detail-oriented tasks.

WORK ENVIRONMENT:

  • Combination of office and collaborative team settings
  • While the standard schedule is Monday through Friday, occasional flexibility for nights or weekends may be required during peak periods based on business needs
  • Maintain an organized workspace and adhere to company safety protocols to mitigate common office-related hazards

TRAVEL:

  • Travel (local, neighbor island, and mainland) as needed to support store-level initiatives, capture on-site content, or participate in team meetings

ADDITIONAL INFORMATION:

This role requires a balance of analytical thinking, creativity, and operational efficiency. The ideal candidate is resourceful, dependable, and capable of supporting both backend operations and outward-facing brand initiatives.

I have read, understand, and accept my job duties and responsibilities and am able to perform the essential functions of this job with or without reasonable accommodation.