Responsibilities

• You will track status of all ongoing projects, and work with the Director of Marketing to ensure that all deadlines are met, and materials are delivered.
• Prepare written processes, documents, releases and work fluidly between marketing teams and departments we serve.
• Ensure correct and accurate information on all communication platforms across multiple channels, including website, mobile app, onsite collateral, advertising materials, and signage.
• Assists with the execution of events including divisional meetings, ground breakings, ribbon cuttings and grand openings for buildings built by the Division of Commerce or managed by the Division of Commerce or sponsorship partners.
• You will work with internal departments to develop and produce in-house collateral. Coordinate the distribution of collateral pieces.
• Assist with distribution and posting of all promotional and advertising collateral.
• You will participate in revenue-driving promotion/event planning.
• Ensure all purchase requisitions and purchase order numbers are issued for each project and vendors receive purchase order numbers for billing reference. Track overall accounting to ensure record keeping, procedures and budget guidelines are followed.
• You will process Marketing billing, including assigning proper account codes to all invoices before submitting to Accounts Payable, and maintaining all billing spreadsheets (can maintain complex spreadsheets).
• Assess donation requests and solicitations for new advertising opportunities then pass along recommendations to the Director of Marketing for final decision.