Responsibilities

• Oversee and manage day-to-day marketing operations with accountability for accuracy, consistency, and continuity.
• Supervise, coordinate, and support marketing staff, ensuring clear expectations and operational continuity.
• Coordinate and collaborate with employees and management across the firm.
• Maintain accurate and current time sheets and submit them weekly. Weekly review of direct report timesheets.
• Attend and participate in weekly Staff Meetings, Daily Huddles.
• Demonstrate strong time management and organizational skills.
• Enforce adherence to companywide marketing and proposal standards and processes
• Manage proposal calendars, RFP/RFQ deadlines, internal review milestones, compliance requirements, production schedules, and submission logistics.
• Lead the assembly, writing, editing, formatting, and production of proposals, qualifications packages, presentations, award submissions, and marketing materials.
• Coordinate with principals, project managers, technical staff, consultants, and junior marketing staff to gather content and resolve proposal needs.

Requirements

• 8+ years of marketing, proposal coordination, communications, or professional services experience, preferably within AEC.
• Prior experience supervising, training, or coordinating the work of junior staff preferred.
• Demonstrated experience managing RFQ/RFP responses, proposal schedules, marketing calendars, and deadline-driven deliverables.
• Strong writing, editing, organization, project management, and communication skills.
• Proficiency with Microsoft Office, Adobe InDesign/Creative Suite, CRM systems, and marketing databases.
• Ability to work closely with principals, project managers, technical staff, vendors, and marketing team members.

Preferred

• Bachelor’s degree in Marketing, Communications, Graphic Design, Business, or a related field preferred.

Benefits

• Health insurance (Medical, Dental, Vision)
• Life insurance
• Disability insurance
• Paid time off (including vacation, holidays, PTO, NJ sick leave)
• Retirement benefits