Marketing & Proposal Coordinator at Terraphase Engineering Inc. | Oakland, CA | $63K/yr – $85K/yr

Terraphase Engineering Inc.

Marketing & Proposal Coordinator

Oakland, CA (On-site)

$63K/yr – $85K/yrMid Level2+ years expFull time

Posted 2 months ago

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Job Summary

Own the end to end proposal production lifecycle, from content collaboration to final output and delivery, ensuring brand consistency and timely RFx responses.

Efficiency and quality control: manage proofreading, formatting, QA QC and style consistency across documents.
Process coordination: liaise with technical leads and marketing to resolve content questions and meet deadlines.
Delivery and optimization: track master files, handle hard copy and PDF shipments, and push for process improvements and new opportunities.

Job Description

Responsibilities

Prepare and produce proposals, cut sheets, marketing collateral and other documents, in compliance with established Terraphase professional standards for brand, style, format, and content.
Perform all aspects of proposal production, including print production of hard copies, production of electronic/PDF copies, and arranging shipment/delivery.
Proofread, edit, format, QA/QC documents and graphics for accuracy, spelling, grammar, clarity of communication, consistency, and layout.
Communicate efficiently and effectively with proposal technical lead and other key staff to resolve content questions, changes in the schedule, and other timeline constraints.
Collaborate with other marketing staff and proposal technical leads to track updates to style sheets, ensure consistency of voice and content, and meet deadlines.
Provide innovative solutions to proposals and RFPs based upon experience and technical knowledge.
Update the master files from which marketing and sales materials are sourced.
May be asked to support preparation of business-critical presentations by providing graphic and layout assistance to improve the quality of the presentation produced.
Participate in weekly calls with marketing team to effectively communicate strategies and opportunities to improve the process, outcome, and efficiency of the sales and marketing efforts.
Work in conjunction with proposal technical leads and other key staff to actively develop new opportunities and maintain existing relationships.

Requirements

Bachelor's Degree required in Marketing, Communications, or similar degree.
2 years’ experience of A/E/C industry experience.
Basic computer skills.
Working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint; Adobe InDesign and Acrobat.

Preferred

Adobe Photoshop would be helpful.
Prior experience with developing and/or implementing campaigns on social media platforms a plus.

Benefits

Terraphase offers an extensive benefits package including; Medical, Dental, Vision, Employer Paid Life Insurance, Long-Term Disability, a generous 401(k) match, Commuter Benefits, TerraLunches, TerraTalks, Tuition/Licensing/Professional Development Reimbursement, Flexible Work Schedule, ongoing company-sponsored events.

Terraphase Engineering Inc.

Terraphase offers cost-effective solutions to complex environmental and engineering challenges. We listen to our clients and focus on their needs. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Founded in 2010

Oakland, California, USA

157 employees (3 in marketing)

www.terraphase.com