Responsibilities

• Coordinate and manage assigned proposal pursuits from solicitation release through submission.
• Review RFPs, RFQs, and other solicitation documents to identify requirements, deadlines, and submission instructions.
• Develop compliance matrices, proposal schedules, outlines, and checklists.
• Track assignments and follow up with contributors to ensure deadlines are met.
• Edit, format, and assemble proposal documents using Microsoft Office and Adobe InDesign.
• Create and update proposal graphics, organizational charts, project sheets, resumes, and other visual materials.
• Maintain proposal and opportunity information within Monday.com.
• Prepare final production-ready documents for submission.
• Coordinate proposal reviews and manage incorporation of reviewer comments.
• Maintain proposal content libraries, including resumes, project descriptions, project sheets, past performance information, and corporate qualifications.

Requirements

• 1-3 years of experience in proposal coordination, marketing coordination, business development support, communications, content management, or a related role.
• Intermediate proficiency with Adobe InDesign and experience producing professional-quality documents.
• Experience supporting government proposals, particularly SLED and/or federal opportunities, preferred.
• Strong writing, editing, and proofreading skills.
• Experience formatting complex documents and working within established brand standards.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using project tracking or collaboration tools such as Monday.com.
• Experience maintaining proposal libraries, content repositories, or knowledge management systems.
• Strong organizational skills and attention to detail.
• Experience managing multiple concurrent deadlines in a fast-paced environment.

Preferred

• Experience supporting proposal development or business development efforts.
• Familiarity with Shipley processes.
• Familiarity with government procurement processes, SLED pursuits, or professional services proposals.
• Experience creating marketing collateral and social media content.
• Experience working with SharePoint or similar collaboration platforms