Responsibilities

• Review and analyze RFIs, RFPs, RFQs, QBSs, bids, and other solicitations; identify evaluation criteria, required response elements, forms, page limits, submission requirements, and compliance risks; and translate requirements into a clear proposal response plan.
• Develop proposal schedules, outlines, compliance matrices, and work plans; communicate milestones, ownership, review expectations, and deadlines to contributors.
• Coordinate proposal meetings, milestones, calendar invitations, follow-up communications, and collaboration with technical leaders, project teams, teaming partners, and subcontractors to gather and refine required content
• Complete final quality-control reviews to ensure proposals are complete, consistent, well-written, properly formatted, on brand, and compliant with solicitation requirements.
• Receive day-to-day proposal assignments, technical guidance, and quality-control direction from a Senior Marketing Manager or other designated senior leadership team members responsible for leading pursuits, particularly for complex or strategic pursuits.
• Write and edit clear, persuasive, client-focused content describing EEI services, project experience, staff qualifications, and differentiators.
• Translate technical subject matter related to engineering design, commissioning, building performance, energy, project management, program management, and construction management into accessible marketing language.
• Conduct research to support pursuit strategy, client and market understanding, and content development.
• Design and produce graphics and layouts for proposals, qualifications packages, presentations, collateral, advertisements, and digital communications.
• Apply EEI brand standards across print and electronic materials, coordinate employee and project photography, maintain organized visual assets, and prepare final files for electronic submission, printing, or distribution.

Requirements

• 2+ years of proposal coordination, marketing, technical writing, or related experience, preferably within the AEC or professional-services industry.
• Demonstrated writing, editing, proofreading, and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrated proficiency with Adobe InDesign, including creating, editing, formatting, and producing multi-page proposal and qualifications documents under deadline.
• Strong analytical, organizational, planning, and time-management skills, with the ability to prioritize competing deadlines.
• Ability to work independently and collaboratively, receive direction from multiple stakeholders, and manage multiple concurrent assignments.
• Ability to work flexible or additional hours when required to meet proposal and production deadlines.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Preferred

• Experience supporting architecture, engineering, construction, commissioning, energy, or professional-services organization.
• Preparing proposals, statements of qualifications, compliance matrices, or Federal SF 330 submissions.
• Experience with graphic design, website content, social media, SEO, or digital advertising.
• Leveraging OpenAsset is strongly preferred.

Benefits

• Employee Stock Ownership Plan (ESOP); 100% employer funded
• Health, dental, and vision insurance
• Flexible Spending Accounts (FSAs)
• Health Savings Accounts (HSAs)
• Company-paid LTD, STD, and basic life insurance
• Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
• Profit-sharing+ discretionary performance bonuses
• 401(k) retirement plan with company match; 100% immediate vesting
• Vacation + sick time
• Eight paid + two floating holidays