Marketing Project Specialist

Responsibilities

• Receive, review, and maintain a centralized repository of all marketing briefs. Critically evaluate briefs to identify missing information or feasibility issues (e.g., fast-approaching deadlines or budget mismatches) before translating them into structured projects and tasks in Asana.
• Hold kick-off meetings with project stakeholders, establish clear timelines, and coordinate with internal and external partners (e.g., print partners for production schedules, designers, copywriters) to distribute assets and execute promotions.
• Lead project kick-offs for NROs and task out specific deliverables in Asana, including signage, print materials, pre/post-open advertising, and digital assets.
• Actively track project timelines, monitor task completion across cross-functional stakeholders, clean/maintain Asana, and enforce accountability to consistently meet deadlines.
• Serve as the primary point of contact for project updates, schedule necessary tactical/creative meetings, and provide proactive progress updates to ensure alignment between Field and Lab Teams.
• Continuously evaluate marketing project workflows to eliminate bottlenecks, optimize resource utilization, and generate status reports on timelines and deliverables.
• Support the marketing team by creating store comp cards, managing marketing materials, and scheduling key alignment sessions.

Requirements

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• 2-4 years of experience
• Advanced proficiency in task breakdown, project setup, workflow design, and tracking within project management software (specifically Asana).
• Proven ability to implement scalable project management frameworks, streamline workflows, and measure process efficiency.
• Experience coordinating timelines and production logistics with print vendors and external creative partners.
• Ability to measure project success metrics, gather anecdotal and quantifiable stakeholder feedback, and report on team bandwidth and campaign delivery timelines.

Benefits

• Medical with company contribution
• Vision and Dental Insurance
• Paid time off and earned paid sick time
• 401K with company match
• Flexible Spending and Dependent Care Accounts
• Teledoc Services for all team members
• Long Term Disability, Life Insurance, and AD&D
• Paid Parental Leave
• Meal Discounts and Perks
• Mental Wellness and Life Event Management programs