Responsibilities

• Manage day-to-day marketing project intake from agents across all offices, clearly defining deliverables, setting timelines and assigning tasks to creative team members.
• Oversee advertising campaign coordination from start to finish, including scheduling, proofing and submitting ads to a wide range of local, national and international media outlets.
• Maintain and track advertising deadlines, publication calendars and run dates to ensure timely delivery of creative assets.
• Serve as the central point of contact between real estate advisors, the marketing team and media partners, ensuring smooth communication and alignment.
• Review all marketing and ad content for accuracy, brand consistency and proper formatting before delivery.
• Monitor team bandwidth, adjust assignments and prioritize projects to ensure efficient workflow across varying volume levels.
• Provide clear project updates to stakeholders, flag issues proactively and ensure accountability throughout each stage of production.
• Help refine and document workflows, approval steps and best practices to improve speed, quality and team collaboration.
• Support cross-functional marketing efforts, including digital campaigns, property promotions and social content, when needed.

Requirements

• 3+ years of experience in marketing project management, media coordination or ad trafficking; in-house creative team or agency experience strongly preferred.
• Working knowledge of advertising specs, formats and submission processes for both print and digital platforms.
• Exceptional attention to detail and strong proofing skills.
• Excellent organizational, time management and communication abilities.
• Proficiency with project management tools (e.g., Help Scout, Trello, Airtable, Asana or similar).
• Experience in real estate, luxury branding or client service-based industries is a plus.

Preferred

• Experience in real estate, luxury branding or client service-based industries is a plus.

Benefits

• Be part of a prestigious, globally recognized brand in luxury real estate.
• Be part of a talented team in an innovative in-house agency.
• Have the opportunity to shape and expand a new offering, making a direct impact on the brand’s success.
• Enjoy a collaborative and dynamic work culture with room for growth and creativity.