Responsibilities

• Department Relationships & Operational Support: Establish and nurture strong relationships with internal stakeholder departments, maintaining effective department partnerships across the organization.
• Coordinate and manage invoice, receipt, and expense submissions to ensure timely processing and payment.
• Assist the Director of Marketing Operations with monthly reconciliation processes and reporting.
• Serve as the Marketing Leadership Level 10 (L10) meeting scribe, maintaining confidentiality, trust, and discretion with sensitive information.
• Support day-to-day operational and administrative needs of the Marketing department.
• Vendor Management: Facilitate and maintain strong relationships with vendors and external partners.
• Oversee vendor communication and onboarding processes for all new vendors.
• Coordinate contract management needs between the organization and vendors as directed.
• Ensure all vendor invoices are submitted accurately and paid on time.
• Track vendor-related documentation and maintain organized records.

Requirements

• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills.
• Demonstrated ability to build strong relationships internally and externally.
• Experience with invoice processing, expense management, or operational coordination preferred.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office, Google Workspace, and/or project management tools preferred.
• Commitment to the organization’s Catholic mission and values.

Preferred

• Prior experience in a fast-paced marketing operations environment
• Familiarity with Catholic mission-driven organizations

Benefits

• Medical, Vision and Dental insurance
• Ability to contribute to a Health Savings Account
• Employer-provided life insurance
• Long-term disability insurance
• Option to purchase additional life insurance for yourself, your spouse and your child(ren)
• 403(b) retirement plan with a discretionary employer-match for eligible staff
• Option to purchase LifeLock Identity Protection
• Integrity-based Paid Time Off
• Paid parental leave
• We observe many paid holidays recognized by fellow Americans and also some of the feast days of Holy Mother Church. In addition, we recognize the Sacred Christmas Respite by closing the office from December 24-January 1 each year.