Responsibilities

• Budget & Expense Management - Track and reconcile marketing expenses across campaigns, events, travel, and vendors. - Maintain budget trackers and provide visibility into departmental spending. - Support budget planning, reporting, and forecasting with marketing leadership. - Identify potential budget overages, discrepancies, or risks and flag them proactively. - Assist with invoices, expense reports, and related documentation. Vendor & Partner Coordination - Maintain organized records of vendor agreements, contracts, and sponsorships. - Track vendor and partner commitments, deliverables, and deadlines. - Coordinate with internal teams to confirm deliverables are received and documented. - Support the onboarding and setup of new vendors. - Serve as a point of coordination between vendors and internal partners to keep communication and follow-up moving. Events & Travel - Support logistics for marketing events, activations, meetings, and other initiatives. - Coordinate travel arrangements, including flights, accommodations, and transportation. - Help manage event timelines, logistics, and deliverables across internal and external partners. - Track event and travel expenses and support post-event reconciliation and reporting. - Ensure planning stays aligned with established budgets and operational requirements. Project & Cross-Functional Coordination - Coordinate across Marketing, Product, Retail, Digital, and external partners to support shared initiatives. - Maintain planning calendars, project trackers, timelines, and key deliverables. - Track dependencies and follow up with stakeholders to help keep projects on schedule. - Help identify gaps, bottlenecks, or competing priorities and escalate when needed. - Keep teams informed of updates, deadlines, and next steps. Marketing Operations Support - Prepare reports, presentations, trackers, and other internal materials. - Maintain organized files, documentation, and shared team resources. - Support meetings through scheduling, notes, action items, and follow-up. - Assist with research, data entry, and special projects as needed. - Provide day-to-day operational support to help the marketing team work efficiently.

Requirements

• 3+ years of experience in marketing operations, project coordination, administrative support, or a related role.
• Experience tracking budgets, expenses, invoices, or other financial information.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects at once.
• Strong attention to detail and accuracy when working with budgets, documentation, and project trackers.
• Clear written and verbal communication skills and the ability to work across multiple teams.
• Ability to work independently while staying connected with a fast-moving, collaborative team.
• Bachelor’s degree in Business, Marketing, or a related field preferred, or equivalent professional experience.

Preferred

• Experience coordinating vendors, contracts, or external partners is a plus.
• Experience supporting events, travel, or project logistics is a plus.

Benefits

• 5.11 offers a best-in-class benefits program including: medical, dental and vision insurance; a 401(k) program with employer match; employer-paid basic life and AD&D insurance. Additionally, employees can choose from several voluntary benefits including: Hospital Indemnity/Accident insurance; Flexible Spending Account/Health Saving Account; Employee Assistance Program; Paid Time Off/Paid Holidays/Sick Time; Casual Dress Code; and Employee Discounts.