Responsibilities

• Design, build, and maintain the marketing team’s project management infrastructure, including workflows, templates, dashboards, reporting views, and governance processes in a platform such as Smartsheet, Asana, or a similar tool.
• Partner with the SVP, Marketing and other leaders to provide visibility into team workload, project status, key milestones, dependencies, resource constraints, and at-risk initiatives.
• Establish consistent processes for project intake, prioritization, timeline development, status reporting, risk identification, and cross-functional communication.
• Track marketing initiatives across campaigns, events, website projects, content development, product launches, and other strategic priorities to help ensure work is organized, visible, and progressing as planned.
• Serve as the dedicated project manager for select large or complex initiatives, including the annual client conference, major product launches, and other high-priority marketing programs.
• Facilitate cross-functional project meetings, document decisions and action items, monitor follow-through, and proactively escalate issues that may impact timing, quality, scope, or delivery.
• Develop reporting and executive-ready summaries that help marketing leadership assess capacity, prioritize work, and make informed decisions about resources and trade-offs.

Requirements

• BS/BA and 5+ years’ marketing operations, project management, program management or a related role supporting complex, cross functional initiatives experience required or equivalent combination of education and experience, and 2 years' of SME in respective areas.
• BS/BA in Marketing, Business, Communications, Project Management or highly related area preferred.
• High proficiency in Outlook, Word, Excel, and PowerPoint; Office 365
• Demonstrated experience building or administering project management systems, workflows, dashboards, templates, and reporting processes using tools such as Smartsheet, Asana, Monday.com, or similar platforms.
• Strong understanding of marketing workstreams, including campaigns, events, website updates, content development, sales enablement, and product launch activities.
• Proven ability to manage complex timelines, dependencies, cross-functional stakeholders, competing priorities, and project risks.
• Excellent communication, organization, facilitation, and problem-solving skills, with the ability to translate project details into clear leadership-level updates.
• Experience planning and managing large-scale events, annual conferences, product launches, or enterprise-wide marketing initiatives.
• Ability to create practical, scalable processes that improve efficiency without adding unnecessary administrative burden.
• Comfort working with senior leaders and cross-functional partners to clarify priorities, surface trade-offs, and drive accountability without direct authority.

Preferred

• PMP certification or formal project management training strongly preferred.

Benefits

• Medical / Dental / Vision / Wellness Programs
• Paid Time Off / Company Paid Holidays
• Incentive Compensation
• 401K with Company match
• Life and Disability Insurance
• Tuition Reimbursement
• Employee Referral Bonus