About the Role

We're looking for a full-time Marketing Operations & Automation Specialist who blends ops coordination with hands-on AI and automation skills. You'll work directly with our Chief of Operations and Head of Media Buying Operations to keep projects moving and teams aligned, while building the ClickUp automations, AI agents, and workflows that help our operations scale.

Half the role is classic ops coordination: tracking action items, following through on details, and staying across what's happening on the team. The other half is automation - the moment you spot someone doing manual work, your instinct is to build a ClickUp Super Agent or workflow to handle it permanently. You solve problems at the root, not the surface.

We need someone with strong critical thinking and high-trust communication. You move fast, solve problems independently, and only loop in leadership when it actually matters - not for every detail. AI is only as good as the person prompting it, and we need a sharp operator behind the keyboard who can break down messy problems and figure out the right solution quickly.

Job Specifics

AI & Automation Build-Out:

• Design and build ClickUp Super Agents to handle recurring operational tasks
• Create automated workflows that connect ClickUp with other tools across our stack
• Use Claude (and other AI tools) to draft SOPs, summarize data, generate reports, and accelerate day-to-day work
• Identify manual processes across the team and propose automation solutions
• Document and maintain automations so they stay reliable as the business grows

Cross-Departmental Coordination:

• Serve as a liaison between marketing, operations, and leadership teams
• Track action items from meetings and ensure timely follow-through
• Communicate status updates and flag blockers proactively

General Administrative Support:

• Manage and prioritize incoming requests from multiple stakeholders
• Keep project management systems (ClickUp) updated and organized
• Handle ad-hoc tasks and requests as business needs evolve
• Take pride in catching issues before they become problems

Qualifications

• 3+ years in a marketing operations, marketing coordinator, or similar administrative role
• Experience in Administrative Assistance to manage schedules, prepare reports, and assist with team coordination
• Proficiency with marketing tools, platforms, and CRM systems such as ClickUp, Google Sheets, and more

Must-Have AI & Automation Skills:

• Hands-on experience building and managing ClickUp Super Agents
• Comfortable using Claude (or comparable LLMs) as a daily working tool for prompting, problem-solving, and content generation

Nice-to-Have AI & Automation Skills:

• Claude Code experience
• Zapier or similar no-code automation platforms
• Google Apps Script or light scripting experience
• Experience designing custom AI workflows or agents beyond out-of-the-box features

Skills & Attributes:

• Strong critical thinking and problem-solving.
• High-trust communicator. You respond quickly, keep stakeholders informed, and escalate when it actually matters.
• Strong ownership mindset. You see tasks through end to end, including verification and follow up.
• Naturally proactive. You identify gaps, inconsistencies, or missing steps without needing to be asked.
• Detail oriented beyond the immediate task. You double check related work to prevent downstream issues.
• Process driven. You document workflows, SOPs, and recurring tasks to reduce future errors.
• High attention to detail, especially with data and documentation.
• Self-directed and comfortable working remotely with minimal supervision.
• You assume responsibility for outcomes, not just assigned tasks.

If you think you are a right fit for the job then please apply below.