Responsibilities

• Independently plan and execute selected regional events, customer dinners, internal programs, smaller sponsorship activations, and other assigned events from initial planning through post-event closeout.
• Support the planning and execution of larger customer events, trade shows, executive programs, internal meetings, sponsorship activations, and other marketing experiences.
• Coordinate event timelines, attendee registration, invitations, communications, venues, vendors, transportation, promotional items, event materials, shipping, and other logistical requirements.
• Partner with internal stakeholders and external vendors to gather requirements, track deliverables, manage details, and support timely execution.
• Develop and distribute event invitations, registration communications, attendee updates, run-of-show materials, and post-event follow-up communications.
• Coordinate the production of signage, booth messaging, branded environments, presentation materials, attendee gifts, and promotional items in partnership with internal teams and external vendors.
• Maintain accurate event schedules, registration lists, budgets, planning documents, vendor information, and project files.
• Provide onsite event support, including registration, vendor coordination, material setup, attendee assistance, troubleshooting, and issue resolution.
• Assist with post-event activities, including attendee follow-up, invoice coordination, budget reconciliation, feedback collection, and organization of event materials.
• Represent H&P professionally when interacting with customers, executives, employees, vendors, and industry partners.

Requirements

• Bachelor’s degree in Marketing, Communications, Public Relations, Business, Hospitality, Event Management, or a related field; equivalent relevant experience will be considered.
• Five or more years of relevant experience in marketing, communications, event planning, hospitality, trade shows, or a related field.
• Demonstrated experience planning and executing events, including managing logistics, vendors, timelines, attendee communications, and onsite needs.
• Experience writing or developing marketing and communications content for internal or external audiences.
• Demonstrated ability to independently manage smaller projects while supporting complex, high-visibility programs.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint.
• Strong writing, editing, and proofreading skills.
• Strong event-planning, organizational, and project-management abilities.
• Exceptional attention to detail and follow-through.
• Clear, professional verbal and written communication skills.

Preferred

• Experience supporting customer events, trade shows, executive programs, or sponsorship activations.
• Experience in the oil and gas, energy, industrial, or technical business-to-business sector.
• Experience developing social media content, marketing emails, event communications, or digital content.
• Familiarity with marketing automation, social media management, event registration, customer relationship management, or project-management platforms.
• Experience collaborating with technical subject matter experts and translating complex information for broader audiences.

Benefits

• Comprehensive medical, dental, vision, and life insurance
• Flexible Spending or Health Savings Accounts
• 401k match
• Paid Leave Plans
• Parental & Adoption Benefits
• Disability Coverage
• Employee Assistance Program
• Educational Assistance
• Learning & Development Opportunities
• Flex-scheduling available for qualifying positions to achieve work-life integration