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AVI-SPL

Marketing and Events Specialist

Tampa, FL

Salary Not AvailableMid LevelFull time

Posted 2 months ago

Job Summary

Own end-to-end event coordination for field programs, from planning through on-site execution, with a focus on logistics, asset management, and budget discipline.

  • Event Logistics: Own venue, vendors, catering, A/V, and timely delivery of materials.
  • Asset & Inventory: Manage booth components, signage, collateral, and asset updates.
  • Budget & Ops: Track expenses, process invoices, and support global field marketing budgets.

Job Description

  • Assist in the planning, coordination, and execution of high-impact events.
  • Coordinate end-to-end logistics, including venue selection, vendor management, catering, audiovisual setup, and supply ordering.
  • Coordinate the distribution and inventory of tradeshow assets, including booth components, signage, and marketing collateral.
  • Support the Field Marketing team in tracking and reconciling event-related expenses; ensure timely processing of invoices and adherence to budgets.
  • Manage shipping logistics for events and tradeshows, including coordination with warehouse teams and tracking deliveries to ensure timely arrival.
  • Maintain and monitor inventory of events and exhibit materials, including printed collateral, giveaways, and booth furnishings; coordinate updates or production of new assets as needed.
  • Assist in overall marketing budget management.
  • Perform additional marketing and event coordination duties assigned to support departmental goals and timelines.
  • Travel to event locations and other conferences/trade shows as needed.
  • Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or a related field preferred.
  • Experience supporting field marketing customer or sales-facing events preferred.
  • Familiarity with budget tracking and logistical support for events of varying scale.
  • Experience working in or supporting a large, matrixed, or global organization is a plus.
  • Experience working in or supporting a large, matrixed, or global organization is a plus.
AVI-SPL logo

AVI-SPL

At AVI-SPL, we go beyond technology; we empower the human experience at work. As the world's largest AV/UC integrator and digital solutions leader, we collaborate with organizations globally, including 80% of Fortune 100 companies, to redefine collaboration, elevate experiences, and unlock business value. With a team of over 4,300 experts worldwide, we create user-friendly, scalable, and people-centric solutions. Join us on this transformative journey to empower people to work smarter and live better, making work more efficient – and also more meaningful.

Founded in 1979
Tampa, Florida, USA
4K employees (540 in marketing)
www.avispl.com