Responsibilities

• Assist with planning and execution of AlphaSense’s NA tradeshows, from pre-event planning through post-event reporting.
• Manage logistics, including booth design, vendor coordination, shipping, registration, collateral, onsite staffing, and lead capture.
• Act as the on-site lead during certain events - driving setup, maintaining team energy, and ensuring a seamless attendee experience.
• Measure and report on event ROI, providing insights and recommendations for continuous improvement.
• Research new event opportunities and help optimize our event presence for impact.
• Oversee the preparation of event toolkits, team briefs, and pre-show enablement materials for internal stakeholders.
• Track event spend against budgets set by the Director, flagging variances and maintaining accurate expense records.
• Track sponsorship packages and ensure all contracted benefits (speaking slots, logo placement, attendee lists, etc.) are fulfilled.
• Partner with Sales/SDR teams on pre-event outreach, meeting scheduling, and post-event lead handoff/follow-up cadence.
• Maintain a master calendar of NA events, deadlines (abstract submissions, booth deposits, shipping cutoffs), and ownership.

Requirements

• 3-5 years of experience coordinating technology trade shows and events in a B2B or SaaS environment.
• Strong project management skills - juggling multiple events, stakeholders, and timelines simultaneously.
• Hands-on, execution-first mindset with the ability to stay calm under pressure.
• Excellent communication and interpersonal skills - you're comfortable working with onsite teams and external vendors.
• Experience coordinating with vendors on logistics and pricing within a set budget.
• Creative eye for booth design and on-brand experiential environments.
• Self-motivated with high standards of professionalism and accountability.
• Experience with marketing/event platforms (e.g., Salesforce, Marketo, Asana, or similar)
• Proficiency in Excel/Google Sheets for expense tracking and reporting
• Ability to travel up to 20% of the time within the US and Canada, including some weekends, and to lift/transport event materials (booth components, boxes of collateral) as needed.

Benefits

• Competitive compensation, equity, and comprehensive benefits.