Responsibilities

• Coordinate logistics for 12+ trade shows running August through November, serving as a key support resource for the marketing team throughout the season.
• Complete all pre-show paperwork including checklists, information sheets, pre- and post-show call coordination, and return shipping arrangements.
• Manage hotel reservation adjustments as needed.
• Pack and ship booth displays, AV equipment, product samples, brochures, and all additional materials required for each show.
• Transport booth items and equipment to and from the warehouse using carts; pack all tradeshow materials to ensure safe transit.
• Receive, unpack, and inventory all items returning from shows, verifying that all components including hardware and attachments are accounted for and stored correctly so materials are show-ready for the next shipment.
• Inspect returned ureteroscopes and product samples to confirm they are in proper working condition.
• Maintain organized storage of all materials in designated marketing closet locations.
• Collect post-show leads and route them to the Senior Marketing Manager for review.
• Support overall marketing organization by keeping both marketing closets neat, stocked, and well-maintained.
• Fulfill outbound brochure and consumables binder requests in a timely manner.
• With experience, take on show management responsibilities for smaller IDN and state-level shows.

Schedule

This is a part-time role estimated at 10 hours per week, scheduled across two to three non-consecutive days (for example, Tuesday/Thursday or Monday/Wednesday/Friday). The split schedule ensures timely fulfillment of material requests throughout the week.

What We're Looking For

• High energy with the ability to thrive in a fast-paced environment, particularly during peak tradeshow season
• Strong attention to detail with the ability to manage multiple shows simultaneously
• Highly organized with a preference for clean, well-maintained workspaces
• Self-starter who can take direction, work independently, and get things done
• Ability to lift up to 25 pounds