Responsibilities

• Event Coordination Support: Assist the Special Events Specialist with logistics, including site maps, vendor negotiations, and event communications.
• Volunteer Management: Work closely with the Volunteer Coordinator to help recruit, train, and manage volunteers for events and programs.
• Event Operations: Attend and assist with on-site management of select Town-sponsored and community events, ensuring smooth execution.
• Marketing and Outreach: Collaborate with the Marketing and Programs Coordinator to develop promotional materials and targeted marketing for events, and work promotional tables during events.
• Event Logistics and Planning: Help with securing event spaces, supplies, and other necessary reservations. Assist with preparing event timelines, schedules, and internal staff communications.
• Community Engagement: Serve as a liaison between community event organizers, Town staff, and volunteers, ensuring clear communication and collaboration.
• Administrative Support: Maintain event and volunteer databases, track event surveys, and assist with the creation of reports on event success and volunteer participation.
• Participation in Special Event Logistics Committee meetings and contribute ideas to improve processes.
• Assist with the execution of the Town's Adopt-a-Park/Trail program and Bee City Committee initiatives.
• Provides meaningful and appropriate opportunities for volunteer applicants based on aptitudes and preferences.

Requirements

• Currently enrolled in a Bachelor’s Degree program in Event Planning, Parks and Recreation, Communications, or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Willingness to work some evenings and weekends as required for events.

Preferred

• Experience in event planning or volunteer coordination is a plus but not required.

Benefits

• We offer a generous benefit package and have a highly competitive compensation program.