Marketing and Events Coordinator

Responsibilities

• Coordinate the planning and execution of EmPRO’s internal and external events, including conferences, educational programs, broker hospitality events, employee events, charity initiatives, webinars, and company-sponsored events.
• Manage logistics including venue selection, catering, invitations, registration, attendee communications, room setup, audiovisual needs, signage, promotional materials, and on-site coordination.
• Coordinate with internal departments, vendors, speakers, venues, and other partners to ensure successful execution of events.
• Develop event timelines, checklists, budgets, and run-of-show documents.
• Coordinate event budgets, track expenses, manage invoices and deposits, and assist with post-event budget reconciliation.
• Research and evaluate new event venues while identifying opportunities to refresh and diversify existing event locations.
• Develop and maintain a standardized venue comparison checklist/spreadsheet capturing key site information to support consistent evaluation and decision-making.
• Provide onsite or online support during events, addressing guest inquiries and resolving issues as they arise.
• Gather post-event feedback and compile reports to assess event success and recommend improvements.
• Assist in developing print and digital ads and create marketing materials that adhere to brand guidelines.

Requirements

• Bachelor’s degree in Marketing, Communications, Public Relations, Event Management, Business, or a related field.
• 3+ years of experience in marketing, communications, event planning, corporate events, or a related role required.
• 2+ years of prior social media management experience preferred.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Experience with Canva, Adobe Creative Suite, or similar design tools.
• Proficiency in PowerPoint, Word, and Excel at an intermediate level or higher.
• Demonstrated writing skills with the ability to create compelling marketing content and adhere to proper grammar and style standards.
• Strong problem-solving skills, with the ability to find creative solutions to marketing and event challenges.
• Ability to work collaboratively across departments and communicate effectively with stakeholders at all levels.
• Ability to maintain a cooperative, courteous, and professional relationship while speaking with other departments, employees, management and insureds; ability to communicate effectively with diplomacy and professionalism.