Responsibilities

• Build and manage the annual event and trade show calendar in alignment with marketing and sales goals.
• Research and select events based on ROI, audience fit, and brand impact.
• Support the full cycle of planning, logistical coordination, on-site execution, and breakdown of all events, including consumer-facing events, clinical and industry tradeshows, and internal events/initiatives.
• Partner with vendors and internal teams to manage event setup and teardown, team shifts, catering, attendee flow, and "day-of" adjustments.
• Coordinate all travel, lodging, and staffing schedules for event attendees.
• Track and manage all event-related timelines to ensure events go smoothly.
• Handle the logistics and preparation of all outgoing shipments, ensuring product and marketing materials reach event warehouses, clients and company reps on schedule.
• Work regularly with our warehouse and fulfillment center to coordinate pickups, monitor portal accuracy, and ensure projects and shipments are completed on time.
• Track client and partner-specific mailings and handle their material requests.
• Ensure company new hires are fully equipped with necessary marketing materials.

Requirements

• Minimum of a Bachelor’s degree or equivalent.
• 1–3 years of experience in marketing, sales, or event coordination.
• Proficient in project tracking software and documentation tools; experience with inventory management systems is a plus.
• Ability to lift up to 40 lbs and stand for extended periods during event execution.
• Experience working in trade shows, consumer events, or conference booths.
• Ability to travel for a handful of events throughout the year.

Preferred

• Strong professional representation of Visory Health at events

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance