Responsibilities

• Serve as Asana superuser and primary administrator: build and maintain project templates, manage team workspaces, generate reports, and drive adoption and best practices across the Marketing department and organization.
• Serve as Ziflow superuser: configure and manage proofing workflows, user access, and review cycles to ensure efficient feedback and approval processes.
• Maintain a comprehensive, integrated creative calendar tracking all active projects, key milestones, and delivery deadlines for all stakeholders.
• Develop, document, and continuously improve creative intake workflows, project templates, and operational processes.
• Lead departmental training on Asana, Ziflow, and project management processes; onboard new team members and stakeholders as needed.
• Manage the digital archive of final PDF and source design files for Marketing and other departments, including work from external designers, ensuring organized, accessible, and consistently maintained records.
• Oversee company stationery and branded supply inventory (folders, letterhead, etc.); maintain up-to-date vendor information in Launchpad for team self-service ordering.
• Accountable to the Creative Director, Brand and Design with regular check-ins to ensure workflows and alignment in priorities.
• Manage the full project lifecycle for all creative service requests from internal departments and external partners, from intake through final file release.
• Collect and prepare structured project briefs; establish scope, resources, and timelines at project kickoff.

Requirements

• Bachelors degree in Marketing, Communications, Business, or a related field, or equivalent professional experience.
• 4+ years of project management experience in a marketing, creative, production, or events environment.
• PMP certification is desirable.
• Proficiency in Asana (or comparable project management platform) required; superuser-level experience strongly preferred.
• Knowledge of Ziflow or comparable online proofing tool a plus.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Working knowledge of print production processes, direct mail execution, and variable data printing.

Preferred

• PMP certification is desirable
• Knowledge of Ziflow or comparable online proofing tool a plus

Benefits

• health, dental, vision, 403B (no company match), 401(k) with company match, PTO (including sick, vacation, and personal days, and holidays), life/AD&D coverage, opportunities for professional development, and complimentary tickets.