Marketing Coordinator/Proposals

Description:

Method Studio, Inc., one of the region’s top Architectural and Interior Design firms, is seeking a Marketing / Proposal Coordinator to join our fast-paced, growing, and innovative team. This role supports the firm’s marketing efforts with a strong focus on assisting with proposals and qualifications, while also contributing to the day-to-day organization, upkeep, and coordination of marketing materials and activities.

We are interested in candidates with 2–5+ years of marketing experience, preferably within an A/E or design-focused firm, who are proactive, detail-oriented, and thrive in a collaborative studio environment.

Requirements:

• Assist with the preparation and coordination of proposals, qualifications, and interviews (RFQs, RFPs, SOQ's), working closely with proposal leads, firm leadership, technical staff, and the marketing/graphics team to meet tight deadlines.
• Support the proposal process by developing and tracking submission schedules, managing internal deadlines, and coordinating deliverables in collaboration with proposal leads.
• Review incoming proposal requests to understand requirements, organize response materials, and support proposal strategy development.
• Write, edit, proofread, and provide editorial support for proposal narratives and marketing content, ensuring a high level of accuracy, clarity, consistency, and attention to detail.
• Coordinate with internal team members and external consultants to collect resumes, project descriptions, forms, and required documentation in a timely manner.
• Maintain, organize, and update marketing data, including project information, resumes, images, and marketing collateral, ensuring information is current and accurate.
• Assist with maintaining database systems and content libraries through ongoing data upkeep and organization.
• Prepare and coordinate marketing materials for presentations, firm events, conferences, and award submissions.
• Support planning and coordination of firm events and marketing-related activities as needed.
• Ensure all marketing and proposal materials reflect a high level of professionalism, strong visual quality, and consistency with Method Studio’s brand standards.
• Manage multiple priorities simultaneously in a fast-paced environment while maintaining quality, organization, and responsiveness.