Responsibilities

• Coordinate and support industry conferences, client events, sponsorships, and networking opportunities, including logistics, materials, and team coordination.
• Assist with a variety of AEC marketing and business development efforts including presentations, award submissions, market research, and strategic pursuit support.
• Support database organization and data quality efforts that contribute to reporting, business development strategy, and evolving internal AI and automation initiatives.
• Support lead tracking efforts by monitoring upcoming opportunities, maintaining accurate lead information in Vantagepoint, and coordinating updates with marketing and business development teams.
• Collaborate with marketing/proposal leads and technical resources to plan, develop, and produce quality, compliant, and compelling SOQs/RFQs and proposals.Coordinate and facilitate kickoff meetings and manage pursuit team schedules.
• Write, update, and proofread marketing content, including proposals, resumes, presentations, project descriptions, and other related materials, for spelling, grammar, consistency, quality, and overall compliance with brand standards/voice.
• Support or lead production of deliverables associated with proposals and other business development efforts in conformance with company standards.
• Coordinate with subconsultants and remote team members to compose proposal text with a consistent and persuasive tone, and format proposals.
• Create or facilitate the creation of graphics, design layouts, and visuals for proposals.
• Help maintain the marketing team’s database of proposal content.

Requirements

• Bachelor of Science in Marketing, Business, Communications, Public Relations, or a related discipline.
• Minimum two years of marketing experience. AEC experience a plus.
• Proficiency in Microsoft Office Suite and Adobe Creative Cloud suite software including InDesign, Illustrator, and Photoshop. Deltek Vision or VantagePoint experience is a plus.
• This hybrid position operates within both professional office and remote work environments and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise in office or event settings.
• While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions, and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, or pulling over 35 lbs.

Benefits

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
• Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
• Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
• Community – Quarterly social events, paid group volunteering events, and employee resource groups.