Marketing Coordinator

Responsibilities

• Plan and execute local events
• Build and manage a quarterly Dallas event calendar aligned with market and practice growth goals.
• Identify, evaluate and secure event opportunities: community fairs, school and youth sports sponsorships, employer wellness days, chamber and networking events, and practice-hosted events.
• Manage the full event lifecycle: planning, budgeting, vendor and venue coordination, permits and insurance, logistics, staffing, setup and teardown, and post-event follow-up.
• Coordinate event materials with support of centralized SSP marketing team: booth, signage, giveaways, branded collateral, and patient or lead capture tools.
• Act as the main point of contact for practice owners, office managers and teams on event participation.
• Train and prep practice staff to represent SSP and their office well at events.
• Collaborate with regional leadership, marketing and operations so events support new-patient and retention goals.
• Support local team execution of strategic activities to grow provider and word-of-mouth referral network — serving as boots-on-the-ground outreach for external office and B2B visits.
• Develop and maintain relationships with local schools, employers, civic groups, nonprofits and event organizers.

Requirements

• 2+ years of experience in event coordination, field marketing, community outreach or a similar role.
• Strong project management skills, with the ability to run several events at once and meet deadlines.
• Excellent communication and relationship-building skills, in person and in writing.
• Comfortable with budgets and basic reporting (Excel or Google Sheets).
• Reliable transportation, a valid driver's license, and flexibility to work evenings and weekends as events require.
• Able to lift 40 lbs and to set up and break down event spaces.
• Working knowledge of the Dallas–Fort Worth area.

Preferred

• Experience in dental, healthcare, or multi-location / DSO environments.
• Experience with CRM or lead-tracking tools and event ROI reporting.
• Experience with project or task management software (Smartsheet) is a plus.
• Bilingual (English/Spanish).
• Familiarity with social media and local promotion.