Responsibilities

• Responsible and primary owner of the invoice management process for the Marketing organization, ensuring timely and accurate processing, approval routing, payment tracking, and issue resolution.
• Manage high-volume invoice processing, including invoice receipt, validation, coding, payment status monitoring, and reconciliation of vendor invoices against purchase orders and contracts.
• Create, manage, and track purchase orders (POs), TOAs, commitments, and spend across brands and marketing initiatives.
• Identify process improvement and automation opportunities within invoice, PO, and reconciliation workflows.
• Serve as the liaison between Marketing, Finance, Procurement, Accounts Payable, and agency partners to resolve invoice, PO, and payment issues.
• Manage purchase order, invoice, accrual, and payment workflows within SAP, JDE, Concur, and related financial systems, ensuring accurate coding, reconciliation, reporting, and compliance with company policies and financial controls.
• Manage new vendor setup and documentation.
• Track vendor payment status and proactively resolve aging invoices and payment disputes.
• Coordinate team communications, department meetings, offsites, town halls, leadership reviews, training sessions, and key events.
• Manage VP/SVP calendars and schedule meetings – including RSVPs/confirming attendees ahead of calls, IT attendance/set up, ability to look ahead highlighting opportunities for time optimization.

Requirements

• 0-2 years of experience in a similar role
• Strong communication skills, written and verbal.
• Strong collaboration and interpersonal skills - approachable, positive, and flexible
• Ability to work independently and own tasks and projects through completion.
• Excellent organization skills, attention to detail, resourcefulness and strong follow/tracking skills
• Ability to prioritize workload effectively to meet deadlines and proven ability to multi-task.
• Must be flexible and maintain composure and effectiveness in a fast-paced environment handling multiple and changing priorities.
• Proven analytical/reasoning skills to understand issues end-to-end.
• Ability to work independently but also as part of a team - strong team commitment.
• Results-oriented with strong work ethic and ability to drive projects forward.

Benefits

• Employees are eligible for medical, dental, and vision benefits. Employees are covered by the company-paid basic life insurance policy and company-paid short-term disability insurance (the benefit commences upon hire and allows for a portion of base salary for up to 26 weeks if you are disabled). Other benefits offered to employees include but are not limited to the following: long-term disability, supplemental life insurances, flexible spending accounts, critical illness insurance, group legal, identity theft protection, etc. Employees are also able to enroll in our 401k Retirement Savings Plan.