Responsibilities

• Support the development of RFQ/RFP responses, proposals, and interview presentations
• Coordinate proposal efforts, including scheduling, content development, and compliance with submission requirements and deadlines
• Write and edit proposal narratives, project descriptions, and team resumes
• Create and format proposal graphics, charts, and visual elements using Adobe Creative Cloud
• Assist with the production of marketing materials, including presentations, brochures, project sheets, and client-facing collateral
• Coordinate with project teams to gather project data, photography, and technical information needed for marketing materials
• Maintain and organize marketing resources, including proposal content libraries, project information, and team resumes
• Assist with award submissions, client events, community outreach initiatives, and internal marketing communications
• Help maintain consistency in branding and marketing standards across materials
• This role occasionally requires flexibility to support proposal deadlines and interview preparation

Requirements

• Bachelor’s degree in marketing, Communications, Business, or related field preferred
• 3–5 years of marketing experience within the AEC or professional services industry
• Experience supporting proposal and presentation development
• Proficiency in Adobe Creative Cloud (InDesign required; Photoshop and Illustrator preferred)
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Teams)
• Experience with CRM or marketing database platforms preferred
• Strong organizational and time-management skills with the ability to manage multiple deadlines
• Positive attitude and team-first mindset
• Strong work ethic and reliability
• Someone who takes ownership of their work and follows through
• Ability to manage multiple priorities and shifting deadlines
• Exceptional attention to detail and organization
• Clear and confident written and verbal communication
• A strong eye for layout, formatting, and visual presentation
• Someone who enjoys collaborating with people across teams and offices
• A proactive mindset and willingness to learn and grow

Preferred

• Experience with CRM or marketing database platforms preferred
• Photoshop and Illustrator preferred