Responsibilities

• Reviews RFP and RFQ’s and crafts responses that meet requirements for proposals and qualification submissions.
• Assist Marketing Department in creating and updating collateral materials including resumes, firm and service profiles, project lists, project summaries, and specific company information in InDesign.
• Build parameters for InDesign master templates for RFP/RFQ design development consistent with brand standards.
• Assigns Proposal Numbers in Deltek Vantagepoint and updates proposal information throughout the proposal/selection process.
• Completes printing, binding, scanning and delivery of RFP/RPQs.
• Adds, updates, and maintains Deltek Vantagepoint database of contacts and information, including new contacts, daily clean up, and run reports, etc.
• Assists in the development of PowerPoint presentation for project interviews and client meetings.
• Understand and handle general business practices to include coordinating purchases of office supplies and services.
• Assist with general administrative needs of the regional office. May include typing, filing, etc.
• Phone coverage including answering/transferring calls/taking messages.

Requirements

• Bachelor’s degree with a focus in Marketing, Graphic Design, and Communications
• A minimum of 3 years’ experience in a professional services firm, preferably engineering or architecture.
• Creative, self-motivated, proactive, well organized, and ability to multitask.
• Excellent verbal and interpersonal skills with a positive, professional attitude.
• Excellent writing and communication skills.
• Strong graphic design skills.
• Highly Proficient with Adobe InDesign and Microsoft Office (Word, Excel, Outlook, PowerPoint).

Preferred

• Involvement in the Society of Marketing Professional Services (SMPS) a plus

Benefits

• Harvard Pilgrim Health Insurance
• Delta Dental & EyeMed Vision insurance
• Health Savings Account (HSA)
• Flexible work schedule/hybrid options
• Half-day Friday’s year round
• 401(k) Profit Sharing Plan and Trust
• 3 weeks’ vacation accrual upon hire
• 12 annual paid holidays, competitive sick & personal time
• Tuition reimbursement program for continuing education programs
• College loan-repayment program