Marketing Coordinator A3 at GRAEF | Chicago, IL | $26/hr – $30/hr

GRAEF

Marketing Coordinator A3

Chicago, IL (On-site)

$26/hr – $30/hrEntry Level3+ years exp

Posted 7 weeks ago

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Job Summary

Own the proposal lifecycle from RFP to final submittal and collateral, while coordinating cross‑team messaging and interview prep to win new work.

Proposal lifecycle ownership: manage PM, content development, document production, and final submittal.
Collateral and presentations: develop qualification packages, project-focused slides, and marketing materials, plus staff training for messaging.
Cross‑team alignment and market intel: keep resumes and descriptions up to date, track market trends, and share highlights with managers.

Job Description

Responsibilities

Lead and manage the proposal development lifecycle during the firm’s pursuit process to win new work (project management, content development, document production, final submittal.)
Work with technical staff to develop qualification packages, presentations, and other marketing materials as needed.
Collaborate with multiple team members across various disciplines and offices to keep marketing materials up to date including resumes, project descriptions, and other marketing collateral.
Develop engaging presentation content tailored for project interviews and conduct staff training sessions to equip staff with the necessary skills and set messaging strategy.
Collaborate with other members of the marketing and communications team to execute campaigns and special initiatives.
Keep in touch with the latest business news and market trends, researching target markets, and communicating critical highlights to managers.
Maintain active involvement in professional and community organizations.

Requirements

A bachelor’s degree in marketing, Advertising, Graphic Design, Journalism, Communications, or a related field, or equivalent work experience
A minimum of 3 years of professional experience in writing marketing content, creating marketing collateral in Adobe InDesign, and coordinating multiple projects from beginning to end
Experience managing and producing RFP responses
Proficiency with the use of programs including Adobe Creative Suite (InDesign, Photoshop, Illustrator)
A background with an emphasis in professional services consulting (engineering, architecture, construction, real estate development) is highly preferred but not required

Preferred

A background with an emphasis in professional services consulting (engineering, architecture, construction, real estate development) is highly preferred but not required

Benefits

Training, Mentorship, and Leadership Development Programs
A team atmosphere dedicated to open communication and collaboration
Flexible hours/hybrid schedule
Embed yourself in the community by participating in numerous outside activities that GRAEF endorses and supports
Free parking
Parental Leave
Paid Time Off
Medical/Dental/Vision Insurance
Life Insurance
Short-Term and Long-Term Disability

GRAEF

GRAEF is a full-service engineering, planning, and design firm.For more than 60 years, GRAEF has shaped more than the built environment. We've designed with purpose — for people, communities, and the planet. Rooted in integrity, quality, loyalty, and service, our work is guided by values that have stood the test of time. These principles shape how we show up for our clients, our communities, and each other.As a trusted partner, we remain curious and forward-thinking. We embrace innovation, anticipate what’s next, and deliver thoughtful, high-performing engineering, planning, and design solutions with every project.With offices in Milwaukee, Madison, Green Bay, Chicago, Minneapolis, Orlando, Miami, Sarasota, and Turks and Caicos, we work as one connected team, making a meaningful impact in every place we live, work, and play.

Founded in 1961

Milwaukee, Wisconsin, USA

350 employees (46 in marketing)

www.graef-usa.com