Marketing Communications Specialist

Rohnert Park, CA (On-site)

Salary Not AvailableMid Level2+ years expFull time

Posted 2 months ago

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Job Summary

Own and coordinate marketing asset governance across compliance, content distribution, and internal communications to ensure compliant, current materials are everywhere the team needs them.

  • Document control and asset governance: route assets through ComplianceQuest, track revisions, and maintain a single current version across print and digital.
  • Content and channel orchestration: manage Showpad and video assets, keep the asset libraries fresh, and organize repository materials for quick field access.
  • Operations, print, and budget orchestration: oversee print vendor relationships, invoicing, and budget tracking to keep campaigns on track and well-governed.

Job Description

  • Document Control, Content Management & Print Management (~40% role) - On behalf of the marketing department, route clinical and commercial assets through ComplianceQuest (CQ) to secure Legal, Regulatory, and Clinical approvals. Maintain the CQ tracker and shepherd documents through revision cycles. Manage document version control across print and digital so the field is only ever working from the approved current version.
  • Manage Showpad, the primary hub for customer facing marketing materials: manage user provisioning via Lumos, organize the content library, tag and version assets, and maintain the Quarterly Toolkit and homepage. Manage video content on YouTube and Vimeo, including uploads, takedowns, and playlist organization.
  • Keep the Marketing Resource Kit current as new assets launch. Keep our internal asset repository current as new assets are approved (imagery, source files etc).
  • Lead printing vendor partner relationship, American Printing. Manage the print store including uploads, takedowns, and playlist organization. Review print levels regulatory to ensure printing levels are maintained. Close partnership with marketing partners to ensure we optimize print runs.
  • Budget & Invoicing Oversight (~20% role)
  • Manage the full invoicing and PO lifecycle through Zip: submit requests, allocate to correct cost centers and coordinate POs with vendors.
  • Budget Oversight: Maintain the marketing budget tracker, reconcile monthly spend, and manage the end-to-end invoicing and purchase order process for all department vendors.
  • Itemize and submit LinkedIn ad expense reports through Concur against the correct cost centers. Process Google Ads invoices through Zip on a monthly cadence.
  • Programs & Conferences (~20% role)
  • Execute the CT Quality Awards quarterly recognition program: manage the order sheet, coordinate plates and plaques in both old and new brand, sequence shipments, update Showpad and Pulse communications, and brief design for award-related social content. Partner with Customer Success, Sales team and SKY-CDS (vendor)
  • Positive, energetic personality; comfortable collaborating across a variety of functions
  • A can-do and self-starting attitude with strong communication skills
  • Excellent organizational, interpersonal, and problem-solving skills
  • Flexibility in a fast, high-paced growth culture, including the ability to react, respond, and execute quickly to ad-hoc or real-time opportunities
  • Great attention to detail and ability to set, track, and meet deadlines
  • Good writing, editing, and proofreading skills
  • Able to drive projects autonomously from brief to delivery
  • Comfortable presenting to internal and external stakeholders
  • Bachelor\'s degree in Marketing, Communications, or a related field preferred
  • 2+ years of progressive experience in marketing communications, preferably in a regulated industry (medical device, healthcare, life sciences, or pharma)
  • Experience writing and producing content for internal and external audiences
  • Demonstrated experience managing external vendors and agencies end-to-end
  • Strong working knowledge of PowerPoint, Word, Excel, and Google Suite
  • Working knowledge of platforms (e.g., Showpad), CRMs (e.g., HubSpot), project management tools (Monday)
  • Design tools such as Figma and the Adobe Suite
  • Supporting expense and procurement workflows (Zip, Concur)
  • Showpad · ComplianceQuest · HubSpot · Monday.com · Zip · Concur · LinkedIn Campaign Manager · Google Ads · Bitly · YouTube / Vimeo · Google Suite · Microsoft Office · Box · Asana · Trello
Heartflow logo

Heartflow

3.2 Glassdoor

Heartflow is the global leader in AI-driven coronary artery disease (CAD) management, transforming how CAD — the world’s leading cause of death — is diagnosed and treated. Our advanced technology generates personalized, precision 3D heart models from a single CT scan, providing clinicians with the clarity and confidence to deliver earlier, more effective treatments — transforming CAD into a disease that can be managed for life. Heartflow One is the only complete, non-invasive, precision coronary care platform providing patient insights throughout the guideline-directed CCTA pathway. The AI-driven platform — including RoadmapTM Analysis, FFRCT Analysis and Plaque Analysis — is supported by the ACC/AHA Chest Pain Guideline and backed by more than 600 peer-reviewed publications.With over 400,000 patients treated, more than 1,400 leading institutions adopting our solution, and 99.5% of U.S. lives covered — Heartflow is redefining the standard of coronary care. We're a global company, with employees across the United States, Europe and Japan. Our headquarters are in Mountain View, California, with additional offices in California, Texas, the UK and Japan. We believe CAD shouldn’t be a silent threat. We’re changing the story of CAD by making it screenable, diagnosable, and manageable — empowering clinicians to save lives and giving patients more time for what matters most.

Founded in 2010
Mountain View, California, USA
750 employees (27 in marketing)
59% recommend to a friend
55% CEO approval

Traffic Signals

Monthly Visitors
44.3K
Monthly Google Ads Budget
$836
Traffic Source Mix
Search
47.7%
Direct
41.9%
Referral
5.6%
Social
2.9%
Paid
1.6%

Headcount Trend

Current headcount: ~759

Marketing Team

Marketing Team Size
22 (3% of company)
Marketing Roles Posted (Last 30 Days)
1

Funding

Total Funding
$890.7M
Last Raise
$98M
Convertible Note, 12 months ago

Funding History

  • Mar 2025
    Convertible Note • $98M
  • Apr 2023
    Series F • $215M
  • Jun 2019
    Series Unknown • $65M

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