Responsibilities

• Process vendor invoices, ensuring timely payment, and record entries in the departmental budget tracking sheet.
• Schedule and attend department meetings, take detailed notes, and distribute notes and action items promptly.
• Check shared departmental inboxes in Outlook and Gmail daily, and make sure actionable messages are answered or forwarded to the right person.
• Traffic ad materials to media vendors and partners, tracking specs and deadlines, and write copy for media partners as needed.
• Solicit bios and headshots from each show’s cast, creative team, and staff, following up until every submission is in.
• Collect show credits from Production departments.
• Schedule Positioning and Editorial meetings with internal departments and external creative teams and distribute notes and action items promptly.
• Hand off collected materials to the Communications Manager, who manages program production, writing, and proofing.
• Assist the Communications Manager with proofing and gathering approvals as needed.
• Work with the Director of Marketing and Audience Services and the Community Engagement and Partnerships Manager to identify, solicit, and contract social media influencers and outside partners for each show.

Requirements

• 1–3 years of experience in marketing, communications, administration, or social media, preferably in the arts or entertainment.
• Exceptional organizational and follow-through skills, with the ability to manage calendars, deadlines, and many concurrent projects.
• Strong writing and proofreading skills, with the ability to write engaging copy in a consistent brand voice.
• Working knowledge of Meta (Facebook, Instagram, and Threads), TikTok, and LinkedIn, including platform best practices and audience engagement.
• Ability to read social media analytics and report on what is and isn’t working.
• Strong written and verbal communication skills, with high emotional intelligence and cultural competency.
• Proficiency in Microsoft Office Suite.
• An appreciation for the arts.
• Commitment to antiracism, equity, diversity, inclusion, and access.

Preferred

• Experience with Asana or a similar project management tool.
• Experience with invoicing, budget tracking, or vendor coordination.
• Experience with Hootsuite or a similar social media scheduling and reporting tool.
• Experience working with designers, videographers, or other creative partners.
• Basic photo and video editing skills.
• Experience in performing arts, cultural institutions, or nonprofit marketing.

Benefits

• Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits including 85% employer-paid health and dental insurance, optional vision, FSA, and 403(b) plans, professional development support, paid vacation, sick leave, and holidays.